Legal Assistant – Real Estate

Who We Are :

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s financial district, across from Union Station.

With over lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In :

The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported.

We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide.

We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things : client service, your career and your life.

What We Are Looking For :

Independently assist and manage the daily operation of a busy commercial real estate team by focusing on the administrative side of their practices.

The successful candidate will enjoy working with high-profile clients to accomplish their real estate development goals.

If you are tenacious with organization, initiative and follow-up, this is the ideal role for you. For optimal success, this role will be hybrid with three days in office.

Responsibilities : Practice Management

Practice Management

• Administrative matters relating to files, including conflict checks, opening and closing files, docket entry, filing and accounts
• Calendar management, including setting up various tickler system for deadlines and appointments and managing the flow of meetings, deadlines and appointments
• Communication and follow up with various individuals related to practice and some personal matters
• Communicate with clients to arrange meetings, manage administrative matters and generally coordinate client facing matters.

File Management

• Document production in relation to large commercial real estate transactions; including acquisitions, dispositions, financings and joint venture transactions
• Draft requisition letters and responses, prepare off-title inquiry letters and communicate directly with various governmental agencies in connection with various due diligence matters
• Deal directly with clients, financial institutions, various governmental agencies, land registry offices and title insurance companies on an ongoing basis
• Use Teraview to submit or search for information related to transactions
• Prepare reporting letters and / or closing record books for circulation
• Handle administrative matters relating to commercial real estate transactions, including preparation of critical dates list, wire transfers, cheque requisitions and other similar administrative matters

Requirements :

• Minimum of 3 years’ previous experience as a Legal Assistant preferably in commercial real estate law at a large Bay Street law firm.
• Successful completion of a related post-secondary Legal Assistant or Law Clerk program
• Experience in Conveyancer and Teraview
• Flexible to work overtime as required
• Handle time pressure situations and stress of multiple demands

Skills :

• Microsoft Office suite of applications
• Strong verbal and written communication
• Ability to problem solve
• Good judgement and decision making
• Strong interpersonal skills
• Organized
• Resourceful
• Detailed

Why You Should Apply :

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Mentor program
• Wellness programs

Any offer of employment will be conditional upon a criminal background check.

We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted.