Executive Assistant

Job Overview

Executive Assistant at Quantum Management Services Ltd., based in Downtown Vancouver with a hybrid work model. This role supports senior consultants at a global leadership advisory firm, blending executive support, project coordination, and client interface in a fast‑paced, highly professional environment where discretion, agility, and precision are key.

Salary & Benefits

Base salary: CA$80,000 – CA$90,000 per year, plus annual performance bonus. Additional benefits include:

• CA$6,000 annual retirement contribution + up to CA$2,000 matching
• 100% employer‑paid benefits and wellness allowance
• Enhanced maternity leave top‑up and paid parental leave
• Generous vacation and personal time off

Responsibilities

• Coordinate complex scheduling and manage executive calendars across global time zones
• Serve as a key liaison between senior consultants, clients, and candidates
• Prepare high‑impact presentations, reports, and confidential materials
• Lead the logistical coordination of client and candidate meetings
• Maintain internal systems (CRM, project trackers) and ensure process accuracy
• Collaborate with a close‑knit support team in a high‑trust, low‑ego environment

Qualifications & Experience

• 5–10 years of experience supporting senior leaders in consulting, financial, legal, or professional services
• Proven ability to manage fast‑moving priorities with accuracy and calm
• Tech‑savvy, experienced with Microsoft Office and internal systems (CRM experience is a plus)
• High emotional intelligence, professionalism, and sound judgment
• Excellent communication skills and ability to act with discretion and initiative
• Collaborative mindset with strong organizational skills and attention to detail

How to Apply

Please send your resume in Word format to Cynthia Gray at cynthia.gray@quantum.ca. All applications are reviewed by our recruitment team, and hiring decisions are made by people.