Public Affairs Coordinator

Job Details

Description

Public Affairs Coordinator

Location : Montreal, QC

Reports to : VP, Public Affairs - Canada

Overview : Based in Montreal, this role we will be held by a person who is the glue that helps keep the Canadian Public Affairs Team aligned with each other, the broader Communications team and the Business Units that we support.

This individual will possess the maturity and acumen to balance and juggle multiple demands and schedules to ensure our Team in Canada is a High Performing Unit.

Key deliverable will include the maintenance and monthly reporting for the Canadian and Provincial lobby registries in coordination with legal team and government lobby registry officials.

This individual will execute a wide range of activities including but not limited to preparation of correspondence, list management, reports and presentations, planning meetings, preparing statistical reports and spreadsheets, making travel arrangements, preparing expense reports, and maintaining calendars and schedules.

This position requires proficiency at an intermediate or advanced level in the use of standard desktop applications, including the ability to produce documents and presentations using Word, PowerPoint and Excel.

The successful candidate will be able to pay close attention to detail and enjoy working in a team environment on ad hoc projects.

Key Responsibilities :

• All Canadian Lobby Registries
• Coordinate our Team activities and meetings in Montreal including off sites and site visits.
• Organize our involvement at key external events including ensuring we have top leaders briefed and in attendance to best position our business for success.
• Maintain a Team calendar as well as calendar entries and manage potential schedule conflicts while ensuring the identified Leadership team(s) is prepared for scheduled activities.
• Plan meetings as requested by coordinating schedules of participants, reserving meeting space, sending notices and ensuring purposes are communicated and attendees are prepared as needed to maximize the effectiveness of the meeting.
• Maintain meeting agendas, minutes and action item status to completion.
• Prepare reports and presentations for a variety of audiences including executive level for the department.
• Process expense reports for direct reports, allocating the correct coding and submitting receipts.
• Invoice processing for department ensuring accurate and timely coding, filing and tracking in a custom spreadsheet.
• Maintains Team Budget

Desired Behaviors / Competencies :

• Juggle multiple tasks simultaneously with continuous interruptions.
• Excellent organizational and time management skills with ability to prioritize.
• Ability to draft, edit and prepare correspondence, reports and other materials.
• Ability to monitor and reconcile budgets and accounting processes.
• Ability to work independently with minimal supervision.

Required Qualifications / Professional Experience :

• Minimum of 3-5 years relevant experience; or an equivalent combination of related experience and education.
• Advanced proficiency with virtual meeting and conferencing tools
• Working knowledge in Microsoft Office Suite (Word, PowerPoint and Excel); experience
• Bilingual in English and French is preferred.
Il y a 26 jours