Office Administrator

The Opportunity :

WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Office Administrator who will be integral to creating a great first impression for our staff and visitors for a temporary position of 6 months in our Dartmouth office.

As an Office Administrator, you will value the importance of maintaining an organized, efficient office environment on behalf of your colleagues.

You will be a stand-out brand ambassador for WSP, ensuring a welcoming environment for staff, vendors, and visitors alike.

This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding environment where your efforts will contribute to the success of one of Canada’s leading Engineering firms.

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging .
• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work.

Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

What you can expect to do here :

• Welcome and direct clients and visitors in a cordial and professional manner.
• Answer phone calls through the MS Teams Platform and respond to maintenance, security requests.
• Maintain, reserve and help clean clients’ front of house conference rooms, supporting client catering requests.
• Monitor logbook, issuance of visitor badges, and office supplies, also inclusive of providing workstations, staff lockers, and directions to parking of personal and company vehicles.
• Support Facility team with service request management of all offices.
• Maintain a clean, tidy, safe, and functional reception area.
• Manage distribution and collection of mail and packages, as well as invoices and cheques.
• Maintain floor plans for employees. Use of Flowscape in certain offices.
• Provide general administrative support, as time permits or as requested by the Senior Facilities Administrator.
• Manage front of house Coffee station.
• Support the user experience of visitors, that is; WiFi, monitors, connections.
• Manage office supplies, including ordering, if applicable.
• Enter in the service requests log, any walk-in complaints.
• Act as Fire Warden.
• Other assigned tasks.

What you’ll bring to WSP :

• More than 1 year of experience in reception / or standard.
• Your physical attendance at the office is required during weekdays.
• Excellent communication and interpersonal skills, and a professional manner of making calls.
• Ability to be proactive and provide courteous and prompt service to our clients.
• Able to handle sensitive and confidential information.
• Be flexible and able to multitask in a team environment.
• Have an intermediate working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
• Willingness to be First Aid / CPR and Fire Warden trained.

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