Legal Executive Assistant

Legal Executive Assistant page is loaded

Legal Executive Assistant

Apply locations Toronto, ON time type Full time posted on Posted 2 Days Ago job requisition id JR135149

What you'll do

The specialized legal assistant role will undertake a variety of administrative tasks and clerical responsibilities in the areas of real estate, corporate securities, corporate governance and ESG.

You will work under the supervision of the General Counsel and Corporate Secretary and will provide support to a legal team of eight professionals.

Providing administrative support to four or more lawyers (including managing calendars).

Reviewing, verifying, and routine correspondence, drafting letters and documents, preparing redline documents, inputting amendments to documents, organizing client meetings, preparing expense and benefit claims reports.

Co-ordinate time, trips, meetings, and material to ensure that the team operates efficiently and effectively.

Gather information / research assignments as they are assigned.

Assisting in the preparation of real estate and corporate documentation.

Supporting the Corporate Secretary in the following ways :

• coordinating trustee calendars;
• preparing meeting agendas;
• preparing run-of play including coordinating meals for Committee and Board meetings;
• preparing, editing, reviewing, and coordinating materials / presentations for the Board and its Committees;
• being accountable for managing multiple Board books in Diligent as well as providing support for Diligent Messenger;

assisting with organizing trustee education sessions and outings; and

assisting in the coordination of the annual general meeting.

Filing of public company documents (SEDAR, SEDI, TSX).

overseeing the department’s legal document management system (including opening files / matters on an ongoing basis);

Assisting in transaction closings including coordination of documentation, execution of documentation, filings etc.

Managing property database (including lease database) and precedent system.

Managing legal invoicing and tracking.

Preparing and attending to execution of documents.

Facilitating the meeting of deadlines by keeping multiple agendas and provide timely reminders.

Interacting with external counsel (quarterly WIP, invoicing, execution of documentation, minute book matters, etc.).

Assisting with internal organizing and filing of supporting materials for ESG reporting.

Special projects as assigned.

What you bring

Minimum 5 plus years of experience as legal assistant.

Proficient in MS Word, Excel, PowerPoint, Outlook, Diligent and Adobe (knowledge or familiarity with CorpLink, TSX SecureFile and Teranet is an asset).

Outstanding time-management; ability to multitask, work in busy environment and prioritize and meet competing deadlines.

Strong attention to detail.

Must be able to work independently.

Professional manner, sensitivity to confidential information, strong initiative and decision-making skills, positive attitude and comfortable dealing with a diverse pool of people.

Ability to effectively communicate with business partners and colleagues.

Experience working with public boards.

LI-NV1

About Us

CT REIT is an unincorporated, closed-end real estate investment trust formed to own income-producing commercial properties located primarily in Canada.

Its portfolio is comprised of over 370 properties totalling more than 30 million square feet of GLA, consisting primarily of net lease single-tenant retail properties located across Canada.

Canadian Tire Corporation, Limited is CT REIT's most significant tenant. For more information, visit ctreit.com.

Our Commitment to Diversity, Inclusion and Belonging

We are committed to fostering an environment where belonging thrives, and diversity, inclusion and equity are infused into everything we do.

We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and identification.

We are united in our purpose of being here to help make life in Canada better.

Accommodations

We stand firm in our Core Value that inclusion is a must. We welcome and encourage candidates from equity-seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQIA+, women, people with disabilities, and beyond.

Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.

J-18808-Ljbffr