Administrative Assistant

Position Overview : Administrative Assistant

We are seeking an Office Administrator to orchestrate our daily operations, ensuring seamless administrative and operational efficiency.

In this multifaceted role, you will handle everything from office logistics to supporting our dynamic teams. Your contribution will be key to maintaining a well-organized and professional office environment.

Your key responsibilities will include :

• Overseeing day-to-day office operations, ensuring smooth workflows.
• Coordinating events and managing office logistics.
• Providing administrative support to technical and executive teams.
• Managing inventory and office equipment.
• Liaising with clients, vendors, and hosting guests.
• Assisting in project administration functions.
• Coordinating safety protocols.
• Organizing travel arrangements and designing operational forms.
• Overseeing employee records and performance management.

The successful candidate will have a degree or diploma in business administration, management, or a related field. Proven experience in office administration is essential, including expertise in tasks like managing communications, organizing records, and overseeing general office operations.

The ideal candidate will be proficient in using various software and demonstrate a commitment to maintaining organized and efficient administrative processes.

Previous experience in an engineering field or professional services along with familiarity with relevant software such as Microsoft Office 365, Unanet ERP, Adobe suite is considered an asset.

This role requires an independent worker who can also collaborate effectively with various teams. You'll need to adapt quickly to different project requirements, ensuring effective administrative support across our diverse range of engineering projects.

You will be expected to work independently, but under the guidance of our Controller. As well, your role will require constant collaboration with our technical and administrative team.

This position includes working in a modern, well equipped consulting engineering office.

At Scouten Engineering, we work hard and play hard. Our belief is that if we support our staff and encourage a healthy (and fun) lifestyle, our clients benefit as well.

After work you can find us snowboarding, mountain biking, dancing, fishing, hunting, canoeing and more. Our days consist of hard work, but in an office with a relaxed and casual atmosphere.

Work starts and end hours are flexible.

Language of work : English