Coordinator, Retail Design and Construction at Upper Canada Mall

Why join us?

Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places?

If so, we would love to tell you our story.

At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility.

We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it! We take great pride in contributing to the communities where we live.

We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.

We are currently looking for a Retail Tenant Coordinator to join our Retail Design and Construction team. In this role you will be responsible for assisting Project Manager, manager, retail design and construction with the coordination of Landlord and Tenant work both prior to construction and on-site during the Tenant fit out.

This is an excellent opportunity to join a winning organization and to qualify for this position; you will demonstrate a track record of success in a similar role.

As a member of this team, you will :

Working closely with Upper Canada Mall and Hillcrest Mall Property Management, Development, Leasing, and external consultants as well as a shared resource with other property teams (as required) on current or future Tenant construction coordination and administration.

I.E. : Access to legal documentation, base building drawings, mall rules and regulations, other coordination assistance as required.

• Maintain correspondence with Tenants through issuance of : fixturing notices, design packages, drawing approval letters, work authorizations and chargebacks.
• Coordinate review of all drawings by analyzing and distributing them to consultants and in-house operations personnel.
• Assist with minor tenant drawing reviews for design and Design Criteria compliance.
• Create, maintain, and distribute status reporting documents for all Tenant related construction activity.
• Recording, consolidating and updating all Tenant related construction activity, including access to Landlord and Retail Tenant drawings and documents.
• Attend and participate in project, and construction meetings as required.
• Complete Tenant construction on-site inspection to ensure strict adherence to the approved Landlord reviewed drawings, Tenant Design Criteria and the mall rules and regulations.

Provide updates and meeting minutes to all project stakeholders on construction status.

• Identify potential design and construction problems with team and aid in arriving at common solutions to repetitive / complex design and construction issues.
• Inform Tenant’s General Contractors that are not performing to schedule, and work directly with these parties to resolve any outstanding issues.
• Assist Project Manager, Manager, Retail Design and Construction with day to day coordination for contractor access and construction permit compliance.
• Respond to queries from Tenants, consultants and contractors.
• Survey Tenant spaces, as requested, to ensure accuracy of information.
• Perform post construction inspections and reports for the completed Tenant construction

To succeed in this role you :

• Possess a University Degree / College Diploma / Certificate in related fields.
• Have general knowledge of Building Systems, Retail Design & Construction, and / or Commercial Construction Project Management experience combined with lease documentation experience.
• 1-3 years of experience in real estate construction administration and / or interior design preferably within a commercial / retail environment.
• Are skilled at reviewing architectural and engineering drawings.
• Have excellent verbal and written communication skills coupled with the ability to communicate effectively across all levels.
• Have the ability to manage multiple priorities.
• Must be able to travel to multiple sites within the GTA.
• Are proficient in Adobe Acrobat, Bluebeam, Microsoft Office.
• AutoCAD, Salesforce, and Ingenious experience would be an asset.

Our story :

Oxford Properties Group ( Oxford ) is a leading global real estate investor, asset manager and business builder. It builds, buys, and grows defined real estate operating business with world-class management teams.

Established in 1960, Oxford and its portfolio companies manage approximately C$87 billion of assets across four continents on behalf of their investment partners.

Oxford’s owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences, hotels, alternatives and credit in global gateway cities and high-growth hubs.

A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities, and real estate businesses across the risk-reward spectrum.

Together with its portfolio companies, Oxford is one of the world’s most active developers with over 80 projects currently underway globally across all major asset classes.

Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontario's municipal employees.

For more information on Oxford, visit

OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process.

At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups.

Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.