Administrative Assistant – Chairs and Directors

This position is responsible for providing support to the academic chairs and directors. The scope of this position encompasses several key functions : provides administrative support in the preparation and submission of reports, program reviews, planning documents to Senate, OAAR, and OSE;

facilitates the efficient operations of the academic units; and ensures that students have a point of contact for program inquiries.

This position reports to the Dean.ResponsibilitiesProvides assistance to the Chairs offering guidance and confidential support to meet the objectives of the University.

Draft correspondence and prepare confidential documents on behalf of the Chairs. Provide excellent writing and proofreading skills for the Chair.

Compiles statistical information on behalf of the Chairs and Directors.Provides secretarial and administrative support for Chairs and Directors, including scheduling appointments, arranging meetings and general office operations.

Provides direction to other administrative staff contributing to the preparation of program review and planning documents.

Maintains permanent records for the academic units on decisions, policies and motions.Advises students on procedures for registration, complaints, or general inquiries about programming.

Maintains calendar of extracurricular and academic events.Other duties as assigned by the Dean.QualificationsRelated bachelor's degree or diploma in Office administration and a minimum of three years in an administrative position or (equivalent combination of training and experience).

Administrative experience in an academic setting is an asset. Ability to design and implement new and changing administrative systems.

Independent judgment in areas of time management, task prioritization and decision-making. Proven ability to manage a large volume of work, conflicting priorities and deadlines.

Knowledge of University Policies and Procedures is an asset. Exceptional verbal and written communication ability.About NSCAD UniversityNSCAD University and Halifax are in Mi'kma'ki, on the ancestral and unceded territory of the Mi'kmaq Nation.

NSCAD University is committed to reconciliation and to building respectful relationships with Indigenous peoples and with the African Nova Scotian communities that have been enriching this region for 400 years.

As a small school with three urban campuses, and programs across a range of fine arts, craft, design, and media arts, NSCAD University is an incubator for talent and an active contributor to the arts scene in Canada's fastest-growing city.

Since 1887, NSCAD has been a leader in visual arts education in Canada, with distinguished alumni building careers all over the world.

This is an exciting time to join us, as we have recently welcomed a cohort of 10 BIPOC faculty members who bring valuable perspectives, ways of thinking, and lived experience to all of our work, and as we look forward to a consolidated waterfront campus in 2030.

Other InformationThe University will begin considering applicants on October 14, 2024 and continue until the position is filled.

We appreciate all applicants, however only those selected to move forward in the competition will be contacted. This position is being advertised internally and externally concurrently.

Bargaining unit employees for NSGEU Local 82 are given first consideration. This is a part time 9 month sessional position expected to work 28 hours per week from August 15 - May 15 annually.

All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents of Canada will be given priority in this search.

NSCAD university encourages applications from Indigenous persons, racially visible persons, persons with a disability, women, and all candidates who would contribute to the diversity of our community.