- Work Term : Permanent
- Work Language : English
- Hours : 30 hours per week
- Education : Bachelor's degree
- Experience : 2 years to less than 3 years
- or equivalent experience
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Direct and control daily operations
- Direct staff
- Plan and organize daily operations
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Supervise office and volunteer staff
Supervision
3-4 people
Computer and technology knowledge
- Microsoft Publisher
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Adobe Photoshop
- SharePoint
- MS Office
- Adobe Acrobat Reader
- Electronic mail
Area of work experience
- Purchasing, procurement and contracts
- Immigration
Area of specialization
- Contracts
- Invoices
- Accounting
- Payroll services
Security and safety
Criminal record check
Transportation / travel information
- Own transportation
- Willing to travel regularly
- Valid driver's licence
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Screening questions
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- What is the highest level of study you have completed?
Other benefits
- Parking available
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