Director of Finance

Job Description :

Our client within commercial and residential real estate requires a Director of Finance to join their team.

Responsibilities :

Financial Statements / Year End Billings / Accounting

• Prepare annual financial statements (including working papers, journal entries, drafting of statements, etc.) for operating companies (10-15 companies)
• Prepare annual financial statements for holding companies
• Attend and present the financial statements at the annual meeting to the shareholders and Board of Directors
• Review year-end audit working paper files, coordinating reviews and notice to readers and ensure proper filing of tax returns
• Maintain year-end working paper files for many different corporations
• Maintain US investments, prepare annual financial statements and file tax returns in liaison with both the US and Canadian accountants for US corporation.
• Analyze statement of adjustments and post opening balances including setting up of new properties in Yardi
• Prepare the final year end TMI reconciliations and billings to all commercial tenants and post entries to the general ledger
• Have the ability to analyze and review leases in order to assist property managers and in the year end billing process
• Correspond with commercial tenants as needed on year-end billing queries
• Prepare monthly financial statements for clients and determine monthly distributions
• Liaise with 3rd party auditors and staff as required and answer owners’ requests
• Discuss tax matters with our outside accountants as required
• Oversee all general ledgers and bank reconciliations
• Work with property management department to setup commercial tenants to properly account for security deposits and commissions
• Improve financial and accounting process procedures and enhance and maintain appropriate internal control systems

Budgets

• Responsible for budget process for all properties (annually)
• Coordinate with property managers in the preparation of annual budgets (including determining instalments for commercial tenants)
• Prepare budget comparison report quarterly for property managers and review variances
• Yardi
• Serve as the key point of contact for Yardi Voyager to optimize all functions and features provided to fit in company’s business model
• Serve as Yardi administrator for new users / bank accounts / properties setup and configurations as needed.
• Develop customer reports in liaison with outside consultants and schedule Yardi training for staff as needed.
• Support staff on all Yardi issues including both receivable and payable cycles, landlord tenant board forms, reports etc.

Insurance

• Review, place and update some insurance policies for all properties
• Above Guideline Increase
• Analyze rent review legislation as passed by the Government of Ontario and determine the effect.
• File all applications with the Landlord and Tenant Board where appropriate and attend hearings where applicable.
• Process orders and review letters to tenants advising them of increases. This is done in coordination with a consultant

Other Duties

MPAC / Property Tax Appeal / A4

• Prepare annual MPAC requested information
• Review properties for possible rent review applications (i.e. above guideline applications and realty tax reductions).
• Review property tax assessments when received and coordinate appeals using outside consultant
• Review all property tax invoices when they are arrive for accuracy. Invoice tenants who pay realty taxes directly as required.
• Appeal tax reductions and process A4s

Mortgages

• Setup new mortgages, track annual mortgage statements and adjust year end balances as per mortgage statements.
• Responsible for annual mortgage review compliances

Valuation / Acquisition / Disposition

• Assist company valuation process, assisting appraisers and valuators as necessary
• Assist on acquisitions and dispositions during the due diligence process
• Engage outside consultant for energy reporting compliance both for Provincial and City of Toronto
• File declaration of occupancy status for City of Toronto
• File and issue annual T5s for residential tenants
• Track reading meters as required

Qualifications :

CPA and property accounting experience required in addition to experience using Yardi.

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.