Project Administrative Assistant

Pomerleau is a national leader in the construction industry specializing in building, civil, and infrastructure projects and major projects throughout Canada.

For over 60 years, our team has worked hard to not only build amazing communities but also an environment where our employees can learn, develop, and, most importantly, thrive! Pomerleau's foundation is built upon five core values : innovation, love, authenticity, excellence, and adaptability.

We believe that our success hinges on cultivating and fostering a dynamic company culture. At Pomerleau, we are more than just a workplace;

we are an energetic organization that thrives on collaboration, professional development, and, most importantly, having fun! The Opportunity As a Project Administrative Assistant working in the Civil & Infrastructure Operations team at Pomerleau Construction, you will play a key role in supporting the project team(s) with key administrative tasks.

Working on large-scale building and infrastructure projects ranging from $1.5 million to upwards of $1 billion you will support the maintenance of project documentation, meeting schedules, and assisting with the coordination of project resources.

Please note that this role is for the Woodfibre LNG project 7 km from Squamish. The successful candidate will need to be comfortable working in Squamish.

• What YOU Will Do Work closely with the Project Director, Senior Project Manager, and the Project Team by providing administrative support;
• Collaborate and keep the lines of communication open when working with team members, trade partners, consultants and clients;
• Effectively use CMiC and Procore and be a key resource for all project team members; Take pride in using and maintaining our innovative internal technology systems;
• Jump in right from project start-up to assist with key documentation and drafting of contract award letters; Keep on top of subcontracts and ensure key information is updated and distributed accordingly;
• Assemble, attend, document and emphasize the importance of project meetings; Utilize your passion for organization through maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents;
• Adapt to project changes by updating project presentations; Take charge of project invoices and ensure transmission to our Accounts Payable team;

Embrace the learning experience and be open to internal career opportunities; Celebrate project success and completion and be a key member of the project wrap-up process.

What YOU Will Bring 3+ years’ administrative experience in the Construction industry. A College Diploma in the field of Office Administration or a combination of education and industry experience.

Previous experience working on a large-scale construction project is highly desirable. A proven track record of project administrative support and team leadership skills.

Solid written and verbal communication skills. Strong computer skills with enthusiasm for innovation. Proven organizational skills and a keen attention to detail.

Comfortable working at a remote project site close to Squamish. Experience with document control and meeting minutes : manage document tracking and archiving;

record and distribute meeting minutes. Why you should apply : RRSP With 5% matching Embrace the benefits of our hybrid work model at our corporate offices Participate in our employee stock program Empower your career with professional development opportunities Travel to work for free with our transit pass reimbursement Minimum four weeks of vacations For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Read our entire list of benefits HERE ! The expected salary range for this opportunity is $55,000 - $70,000, plus applicable Project Assignment Uplift.

Please note that salaries may vary depending on the candidate’s experience and geographical location. Listed compensation is exclusive of bonus and in addition to our extensive employee benefits program which is listed above.

Availability of certain benefits may vary based on the specific job role. Pomerleau Inc. is an equal opportunity employer.

We are committed to providing employment accommodation in accordance with the Accessibility for Ontarians with Disabilities Act.

During any stage of the recruitment and hiring process, accommodation for applicants with disabilities are available upon request. Powered by JazzHR