Office Administrator

The Opportunity

Job classification : Administrative Assistant I A5903

Salary range : $46,113.60 - $51,251.20. Placement within the range is typically based upon a review of skills, experience, and internal equity.

Hours per week : 40

Paid leave : 3 weeks vacation per year

Deadline to apply : 4 : 00PM, January 16, 2026

You are a self‑motivated, proactive administrative professional that takes initiative and contributes to the team with a solutions‑focused attitude.

As the first point of contact supporting the Applied Research and Innovation Services (ARIS) team, you will deliver exceptional customer service, manage front desk operations, and support a broad range of office functions. Additionally, this role will help promote ARIS and connect industry partners and students with SAIT’s expertise in applied research.

If this sounds like an exciting opportunity, we want to hear from you!

How you'll contribute

• Greet and assist visitors, clients, staff, and students in a courteous and professional manner
• Answer and direct incoming calls, take messages, and respond to inquiries via phone, email, and in-person
• Maintain the appearance and organization of the reception area, meeting rooms, and common areas
• Perform a variety of clerical tasks including data entry, filing, photocopying, and document preparation
• Schedule meetings and appointments, manage calendars, and support coordination of events or meetings
• Assist in the preparation of reports, correspondence, and other materials
• Receive, sort, and distribute mail and courier deliveries
• Contribute ideas and energy towards ensuring our office environment reflects SAIT's values of Fairness, Integrity, Respect, Safety, and Transparency
• Order and maintain office supplies and inventory
• Support onboarding activities for new employees or visitors
• Coordinate maintenance requests or IT support needs for the office
• Act as a liaison between departments, students, faculty, and visitors
• Attend and / or coordinate networking opportunities including tours, presentations, media interviews and support, industry events, and memberships in industry organizations
• Format, design, and create / edit documentation (letters, information sheets, application forms, guidelines, certificates, policies, procedures, presentations, and newsletters)
• Coordinate event opportunities including catering, setting up tables and display, registrations, distributing promotional materials, liaising with event attendees
• Additional duties as required

What you bring

Skills

We thank all applicants for their interest in joining our team! We know being ghosted is the worst, so be assured – you’ll hear from us either way. We take time to review each submission carefully and promise not to vanish.

Together, we build bold futures

At SAIT, we equip you with the resources you need to shape bold futures for yourself and our communities. We offer a comprehensive package including :

About SAIT

At SAIT, we’re building bold futures. We’re a community of tenacious problem‑solvers, inventive thinkers, and passionate collaborators who believe in doing work that matters.

Named one of Alberta’s Top Employers, we’re driven by a desire to create an impact in our community. If you’re looking for a place where purpose meets possibility, you’ve found it here.

We’re committed to community and belonging

Community and belonging is essential to achieving SAIT's vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and / or people with intersectional identities. Learn more about Community and Belonging at SAIT.

#J-18808-Ljbffr