Admin Office

Looking for Admin Office to manage our technology departments

Details

Start Date: 27 May

Description

Are you an organized, proactive, and community-driven individual with a passion for supporting grassroots initiatives? Join our team and play a vital role in keeping our growing non-profit running smoothly behind the scenes. This is a perfect opportunity for someone looking to gain real-world experience in nonprofit operations, community outreach, and event coordination.

Viet Vibe Foundation is a Vancouver-based non-profit organization that builds community through music, sports, and cultural arts . We create inclusive spaces for Vietnamese youth, newcomers, and creatives to express themselves, connect, and grow.

As part of our core operations team, you’ll support day-to-day admin tasks and ensure our events and programs are delivered seamlessly. Whether it’s tracking expenses, responding to emails, or helping plan a concert, your role is central to our mission.

️ What You’ll Do

• Handle email communications, document filing, and internal scheduling
• Maintain and update organizational records and Google Drive structure
• Assist with grant applications, financial reports, and project documentation
• Support board and team meeting coordination (minutes, agendas, reminders)
• Help organize logistics for events, workshops, and music nights
• Communicate with vendors, volunteers, and partners
• Track registration, feedback, and attendance data

Community & Internal Comms

• Respond to public inquiries and route messages to the right team
• Support onboarding of new volunteers and interns
• Manage internal updates and communication channels
• Experience or interest in nonprofits, community organizations, or event coordination
• Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive)
• Detail-oriented, dependable, and an excellent communicator
• Basic budgeting or bookkeeping skills a plus
• Fluency in Vietnamese is a bonus (but not required!)

What We Offer

• A welcoming and mission-driven environment with mentorship and training
• Hands-on experience in nonprofit administration and project support
• Remote-friendly and flexible work hours
• Opportunity to grow your network in Vancouver’s creative and Vietnamese communities
• A real chance to make a difference in people’s lives

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