Executive Assistant - Business Development & Marketing

Position Title : Executive Assistant

Location : Calgary, Alberta

Reporting to : Chief of Staff and VP, Business Development & Marketing

Key Areas of Accountability and Responsibility

Executive Support to the Vice President, Business Development & Marketing :

• Strategically manage the calendar of the VP, BD & Marketing by establishing scheduling priorities, considering long-term planning, anticipating key events, strategically blocking time for critical planning activities, and ensuring the use of the calendar is maximized to its maximum potential.
• Ensure that the VP, BD & Marketing is well informed regarding itineraries, venues, and meeting participants, and work proactively to ensure that all supporting information is gathered and reviewed in advance certifying the VP, BD & Marketing is fully prepared.
• Provide senior administrative support to the VP, BD & Marketing, including preparing agendas, minutes, scheduling strategic matters, and proactive review of incoming emails and correspondence to ensure action items are prioritized, tracked and addressed through the VP, BD & Marketing, using appropriate discretion or direction from Chief of Staff.
• Document and maintain an ongoing work plan for key responsibilities, deliverables, and deadlines.
• Plan, organize, and develop material for the VP, BD & Marketing’s team meetings and develop and manage an annual cycle for communications and updates to ensure deadlines for deliverables are met.
• Ensure that VP, BD & Marketing’s action items are effectively prioritized and addressed promptly through the VP, BD & Marketing, using appropriate discretion or direction from Chief of Staff.
• Ensures that action items originating from the VP, BD & Marketing are undertaken and completed in a timely fashion using effective project management practices and a solution-centric problem‑solving approach.

Supporting the Business Development & Marketing team :

Administrative Leadership

Special Project / Other Administrative Support

Candidate Attributes, Professional Experience and Qualifications

The incumbent demonstrates an unwavering degree of the APMC values : performance, integrity, and collaboration. All APMC roles share the job competencies of adaptability, initiative, communication, interpersonal, results driven, and performance will be reflective of these competencies.

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