Inventory Coordinator- Operating Room, FTT(J0424-1486)

IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care.

At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation.

North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community.

As part of our dynamic team, you too can stand out and be amazing! At North York General, our team is making a world of difference.

As a result of the COVID-19 pandemic and the need to strengthen and promote health protection to patients, staff and members of the public attending in the hospital, prior to the first day of employment with the Hospital, all successful candidates are required to provide proof of COVID-19 vaccination (full vaccination is required) from the Ontario Ministry of Health website or other authorized source.

An individual is fully vaccinated if they have provided proof of vaccination in the form of a receipt from COVaxON (the Ministry’s provincial system for COVID-19 vaccination information) and 14 days have elapsed from the final dose.

In the event that you are unable to be vaccinated as a result of a ground protected under the Human Rights Code, you may submit a written explanation of the ground and any supporting documentation to determine if you are exempt from this requirement.

Position Summary

Inventory Coordinator, Operating Room

You are accountable for ensuring OR equipment and supplies are available. As part of this process, the incumbent manages inventory and provides required analysis, monitors capital equipment acquisitions, acts as OR clinical expert for technology, leads the RFP process for all equipment and supplies within OR, conducts clinical trials and provides administration functions as needed.

You will be in working in a fast paced environment with minimal supervision that requires great organization, communication, and interpersonal skills.

This position supports the hospital’s academic mandate by advancing care through teaching and learning and / or transforming care through research and innovation.

This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families.

On a practical level, you will

• Inventory and Analysis, Managing Supply Chain, Capital Equipment, Case Cost analysis and Bar coding, RFP and understanding of BSP guidelines, Clinical trials and impact analysis.
• Daily assessment of stock and non-stock inventory and prepares electronic requisitions for removal from inventory and subsequent re-ordering as required.
• Coordinates inventory control functions in the Operating Room including receiving and depletion of inventory and providing recommendations to the Clinical Team Manager regarding inventory level.

May assist the OR Buyer placing orders.

• Coordinates materials and information flow with the Operating Room Buyer and the Purchasing Department.
• Data entry of all pertinent information into materials system daily in an accurate effective manner.
• Responsible for the receiving of goods and completion of all necessary paper work and / or entry online to the inventory including ensuring that : Goods are what was ordered, the quantity is correct, items are free from defect, items with expiry dates have been checked for long shelf life, items conform to WHIMS and TDG legislation and regulations.
• Plans for and participates in the physical inventory count according to NYGH policy.
• Develops and implements a monthly cycle-count policy and makes necessary changes to inventory numbers.
• Negotiates with financial accounting regarding inventory and cycle count financial adjustments.
• Performs analysis on inventory turn levels, inventory dollar and physical amounts. Provides recommendations to the Clinical Team Manager as appropriate.
• Identifies process improvements for the acquisitions of inventory, the relationship with the Purchasing and Materials Management departments.
• Identifies potential savings to the inventory costs and provides recommendations for implementation.
• Works with the OR Buyer to facilitate product trials.
• Advises management of low levels of stock, top-up status and other inventory related issues.

Qualifications

• Degree / certificate in Business administration preferred
• Project Management Cert / Diploma preferred.
• Previous experience in health care environment required. Experience in OR supplies and instrumentation preferred.
• Experience with the Material Management System : Supply Application Product (SAP), and surginet.
• Experience in a computerized inventory / material management system.
• Well versed in Microsoft Office Suite with a focus on Excel.
• Physical ability to lift, push and carry heavy weights.
• Thorough understanding of RFP principles and processes from a business and clinical perspective.
• In depth knowledge of capital equipment budget management process.
• Experience in supply chain management.
• Excellent understanding of Operating Room equipment, supplies and instrumentation.
• Understanding of basic business concepts.
• Understanding of information systems as they relate to OR.
• Experience with clinical inventory systems.
• Bilingualism in French / English an asset .

What We Offer

Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals.

This is a Full Time Temporary position of 4 months with 8-hour shifts, Days and Weekend shifts in the Surgery-Operating Room.

We offer a highly competitive total compensation package which may include benefits, pension, vacation pay, or pay in lieu of benefits, when applicable.

If you were searching for more reasons to consider joining the wonderful team at NYGH, check out some features of our Total Rewards package by visiting nygh.on.ca

FOR EXTERNAL APPLICANTS ONLY : As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital’s Occupational Health and Safety department.