- Work Term : Permanent
- Work Language : English
- Hours : 40 hours per week
- Education : Secondary (high) school graduation certificate
- Experience : 1 year to less than 2 years
- or equivalent experience
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Assist with staff consultation and grievance procedures
- Coordinate the flow of information within the team
- Motivate staff
- Open and distribute mail and other materials
- Plan and organize daily operations
- Train other workers
- Determine and establish office procedures and routines
- Oversee the classification and rating of occupations
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
Computer and technology knowledge
- MS Excel
- MS PowerPoint
- MS Word
- Adobe Photoshop
- Database software
- Google Drive
- Electronic mail
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large caseload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Time management
- Adaptability
- Quick learner
Support for persons with disabilities
- Offers mentorship, coaching and / or networking opportunities for persons with disabilities
- Provides awareness training to employees to create a welcoming work environment for persons with disabilities
- Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
Support for newcomers and refugees
- Participates in a government or community program or initiative that supports newcomers and / or refugees
- Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)
- Offers mentorship programs that pair newcomers and / or refugees with experienced employees
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees
Support for youths
- Offers mentorship, coaching and / or networking opportunities for youth
- Provides awareness training to employees to create a welcoming work environment for youth
Support for Veterans
Provides awareness training to employees to create a welcoming work environment for Veterans
Support for Indigenous people
Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers
Support for mature workers
- Applies hiring policies that discourage age discrimination
- Provides staff with awareness training to create a welcoming work environment for mature workers
- Offers phased retirement options that allow mature workers to gradually reduce their workload (for example : flexible or reduced work hours, part time employment, project-based or seasonal work, etc.)
- Offers resources to help mature workers plan their retirement (for example : financial planning, access to pension and benefits, lifestyle adjustments, etc.)
Supports for visible minorities
- Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)
- Offers mentorship programs that pair members of visible minorities with experienced employees
- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
administrative assistant
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.Experience: 1 year to less than 2 years.Arrange and co-ordinate seminars, conferences, etc.Record and prepare minutes of meetings, seminars and conferences.Determine and establish office proc...
Administrative Assistant
During the pre-open phase, the Administrative Assistant will support with the front desk, administrative work, and customer service operations. We're now hiring an Administrative Assistant to join our founding team as we open a new school in the Toronto, Ontario area!. The Administrative Assistant P...
administrative assistant
Education: Secondary (high) school graduation certificate.Experience: 1 year to less than 2 years.Determine and establish office procedures and routines.Schedule and confirm appointments.Answer telephone and relay telephone calls and messages.Order office supplies and maintain inventory.Greet people...
administrative assistant
Experience: Experience an asset.Schedule and confirm appointments.Answer telephone and relay telephone calls and messages.Oversee development of communication strategies.Order office supplies and maintain inventory.Greet people and direct them to contacts or service areas.Type and proofread correspo...
Casual Staff (EAs, Administrative Assistants, Custodians)
THE KENORA CATHOLIC DISTRICT SCHOOL BOARDInvites applications for the following casual positions: Education Assistant Administrative Assistants Custodians At: All Schools Interested candidates are invited to submit a cover letter and resume outlining qualifications and experience quoting competition...
administrative assistant
Establish and implement policies and procedures.Determine and establish office procedures and routines.Schedule and confirm appointments.Answer telephone and relay telephone calls and messages.Oversee the analysis of employee data and information.Compile data, statistics and other information.Overse...
administrative assistant
Education: Secondary (high) school graduation certificate.Experience: 1 to less than 7 months.Answer telephone and relay telephone calls and messages.Oversee the preparation of reports.Order office supplies and maintain inventory.Set up and maintain manual and computerized information filing systems...
administrative assistant
Education: Secondary (high) school graduation certificate.Experience: 7 months to less than 1 year.Establish and implement policies and procedures.Record and prepare minutes of meetings, seminars and conferences.Determine and establish office procedures and routines.Schedule and confirm appointments...
administrative assistant
Education: Secondary (high) school graduation certificate.Experience: 1 year to less than 2 years.Arrange and co-ordinate seminars, conferences, etc.Schedule and confirm appointments.Answer telephone and relay telephone calls and messages.Compile data, statistics and other information.Oversee the pr...
administrative assistant
Experience: 2 years to less than 3 years.Arrange and co-ordinate seminars, conferences, etc.Schedule and confirm appointments.Answer telephone and relay telephone calls and messages.Respond to employee questions and complaints.Order office supplies and maintain inventory.Arrange travel, related itin...