Project Coordinator - Clinical Information Systems

Job Summary:

The Project Coordinator will support clinical information system (CIS) programs and digital health initiatives by managing integrated project schedules, coordinating multiple stakeholder groups, and ensuring timely delivery of project milestones. This role requires strong organizational skills, experience in dynamic forecast scheduling, and the ability to maintain comprehensive project documentation within a healthcare or similarly complex environment.

Responsibilities:

• Develop, maintain, and monitor integrated project schedules including activities, milestones, dependencies, and resource allocation.
• Update schedule forecasts using dynamic forecast scheduling methodology to reflect actual progress and emerging constraints.
• Coordinate inputs across multiple workstreams and prepare detailed project status reports highlighting milestone progress, variances, risks, and dependencies.
• Organize and coordinate project meetings, including scheduling, agenda preparation, materials distribution, minute-taking, and follow-up on action items.
• Maintain project documentation and logs for decisions, actions, risks, and deliverables, escalating issues as needed to project leads.
• Support governance groups such as steering committees and clinical advisory groups by preparing agendas, recording minutes, and maintaining governance documentation.
• Facilitate communication and collaboration among multidisciplinary teams and stakeholders to support project delivery.

Required Skills:

• Post-secondary education in health sciences, health informatics, public health, or equivalent relevant experience.
• Minimum 2 years of experience supporting project schedule management using dynamic forecast scheduling within CIS or clinical digital health programs.
• At least 2 years coordinating multiple stakeholder groups and concurrent workstreams in complex clinical or health service projects.
• Proficiency with Microsoft Office 365 suite, Zoom, and Atlassian JIRA for project tracking and communication.
• Strong organizational, communication, and documentation skills.

Desired Skills:

• Experience managing project schedules in healthcare or similarly complex environments involving multidisciplinary teams.
• Experience drafting and maintaining project documentation including SOPs, status reports, and coordination tools.
• Experience supporting governance groups and preparing governance reports for senior staff.
• Bilingualism in French and English, both written and verbal.
• Formal training in project management methodologies such as Prosci, APMP, Lean Six Sigma, or equivalent.

Rated Criteria:

• Project Schedule Management Expertise - 30 Points
• Stakeholder Coordination and Communication - 20 Points
• Project Documentation and Reporting - 15 Points
• Governance Support and Meeting Coordination - 15 Points
• Technical Proficiency (Microsoft Office 365, JIRA, Zoom) - 10 Points
• Bilingual Communication Skills - 10 Points

Total: 100 Points Deliverables:

• Integrated project schedules with updated forecasts and milestone tracking.
• Comprehensive project status reports detailing progress, risks, and variances.
• Meeting agendas, minutes, and follow-up action logs for project and governance meetings.
• Maintained logs of decisions, actions, risks, and dependencies.
• Governance documentation and reports for review by senior leadership.

Must Haves:

• Post-secondary education in a health-related field or equivalent experience.
• Minimum 2 years of experience in dynamic forecast scheduling and project coordination within CIS or digital health projects.
• Proficiency in Microsoft Office 365, JIRA, and virtual meeting platforms.
• Strong organizational and communication skills to manage multiple workstreams and stakeholders.

Public Sector Experience:

Preferred