Senior Administrative Assistant - Calgary& AB - SDAB

Job Title: Administrative Assistant – Senior
Location: Edmonton, AB (On-Site)
Job Type: Contract
Duration: 9 Months
Pay Rate: CAD $30–$35 per hour

Note: This job doesn't offer any benefits.

Position Overview

We are seeking a Senior Administrative Assistant to support contract and grant activities, coordinate documentation and approvals, maintain records, and assist with procurement, invoicing, and office operations.

Required Qualifications

• High school diploma or GED.

• 3 years of experience proofreading and formatting Word documents in a professional setting.

• 3 years of experience with paper and electronic filing systems, such as ProLaw or similar systems.

• 3 years of experience using printers, copiers, and scanning equipment.

• 3 years of experience using Microsoft Outlook for email, task management, and calendar tracking.

• 3 years of experience using basic Excel functions in a work environment.

• 3 years of relevant experience in a similar administrative role.

Preferred Qualifications

• Post-secondary education in office administration.

• 2 years of experience preparing meeting agendas, taking minutes, and tracking follow-up actions.

• 2 years of experience validating vendor invoices against contract terms and processing payments using SAP, 1GX, or similar ERP systems.

• 2 years of experience supporting childcare grant funding programs in Alberta.

• 2 years of experience using Microsoft SharePoint.

• 2 years of experience coordinating contract documents.

Responsibilities

• Prepare, review, and track contracts, agreements, and related documentation.

• Support procurement activities and coordinate approvals and signatures.

• Maintain accurate financial, statistical, and administrative records.

• Track information and records using Excel.

• Proofread and format Word documents.

• Respond to inquiries from internal teams and external stakeholders.

• Monitor contract deadlines and deliverables.

• Support invoicing, accounts receivable, reporting, and compliance procedures.

• Maintain electronic and paper filing systems.

• Provide administrative support, coordinate meetings, and take meeting minutes.

• Copy, scan, fax, file, and manage physical and digital documents.