Graysbrook Capital Ltd. (Graysbrook) is a licensed private mortgage lender servicing a wide range of clients across the Atlantic Provinces and the Ontario markets. With our exceptional service and specialization in creative short-term mortgage solutions, we provide opportunities to a diverse client base through flexible underwriting criteria and a common sense approach. Through this service focus and continued partnerships with industry leaders, we are one of the largest private lenders in Atlantic Canada. If you are interested in joining a reputable, dynamic, fast-growing, community-oriented firm with a true commitment to service excellence, consider the following role:
Administrative Officer
Reporting to the Manager, Administration, the Administrative Officer is responsible for executing the day-to-day administrative function to support Graysbrook’s operations. This role encompasses administrative, client servicing and financial administration functions of the organization. The specific areas of responsibility are:
• Administration: Maintain accurate and organized client records, documentation, and information systems. Prepare operational reports and support the effective administration of lending activities through efficient processes and record management.
• Client servicing: Serve as the primary point of contact for post-funding client inquiries and requests. Provide ongoing support to clients, brokers, lawyers, and other stakeholders while ensuring timely communication and exceptional service throughout the lifecycle of a mortgage file.
• Financial Administration: Coordinate and administer mortgage servicing activities, including fundings, payouts, renewals and discharges. Process financial transactions, maintain accurate financial records, complete reconciliations and support month-end reporting requirements.
Education / Experience:
• University degree in business or an equivalent from a community college.
• Minimum of three (3) years in an administrative support role.
• Basic bookkeeping experience, with banking experience considered to be an asset.
• Equivalent combination of education and experience will be considered.
Employment Equity, Diversity & Inclusion at Graysbrook:
Graysbrook strives to achieve a workplace where opportunities are based on skills and abilities and recognize the value that diversity brings. Applications from all qualified candidates, including those who identify as racially visible, Indigenous, women in underrepresented roles, persons with disabilities, and members of the 2SLGBTQI+ community are encouraged. If you require any accommodation in the application and interview process, please let us know.
This is a full-time position that offers compensation commensurate with experience and qualification as well as competitive benefits.
Closing date for this opportunity is August 7, 2026.
Method of Applying:
Please apply by submitting a resume to careers@graysbrookcapital.ca as well as providing your salary expectations. While we appreciate all submissions, only those considered for an interview will be contacted. Thank you for your interest in joining the Graysbrook Team!
Administrative Officer • Halifax, NS, Canada
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