Project Assistant

Project Assistant

The Project Assistant is accountable for assisting with documentations day-to-day activities project administration duties and helping to minimize the task work done by the Project Manager Project Coordinator Estimator and Superintendent.

This position is based in Calgary AB. Positions may be site based as required.

What You Will Be Working On

• Assist with project related documents in a timely manner and maintain up-to-date and accurate tracking logs.

• Generate and manage the review and issuance of Subcontract Agreements ensuring all relevant documentation is provided and meets Birds requirements; follow up with trades to obtain all relevant contract documentation review and ensure Bonds and Certificates of Insurance are accurate and meet Bird requirements.

• Process all change management documentation in applicable systems always ensuring accuracy.

• Maintain organized project files in accordance with companys Project File Structure.

• Attend meetings and record and distribute minutes of meeting.

• Expedite or coordinate information submitted by owner consultants trades and suppliers.

• Assist with Operations and Maintenance (O&M) Manuals at closeout.

• Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed.

• Maintain effective communications to ensure all stakeholders are informed and up to date

• Partner with project team members and other stakeholders to identify develop implement and support cost-effective project delivery.

What We Are Looking For

• Minimum 3 years administrative experience

• Previous construction experience considered an asset

• Experience with tracking documentation in a database such as Procore Bluebeam SharePoint or Viewpoint

• Superior computer skills in Microsoft Office Word Excel and Power Point

• Ability to learn and adapt to changing systems technology and procedures

• Confident detail orientated enthusiastic and positive team player

• Superior interpersonal organizational and analytical skills

• Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment

• Effective and efficient problem solving and decision-making skills; thoughtful proactive and creative

• Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging fast-paced environment

• Ability to forge grow and maintain positive relationships with multiple groups

• Strong written and oral communication skills

• Ability to work within tight deadlines and prioritization of work to achieve them

• Strong analytical critical thinking problem-solving skills and a high degree of accuracy and attention to detail

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people where human potential meets vision and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years the impact of our team is etched deeply within the core of our legacy. Beyond Bird this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on to the energy and resources that keep us moving - we are powering our communities and shaping Canadas skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement learning and leadership.

We Lead With Honesty

We speak and act with integrity clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird we value Diversity Equity and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen learn and take action in our commitment to building progress in our organization and the industry as a whole. Cultivating an environment where all employees feel included seen and have a sense of belonging is core to Birds culture. We commit to proactively employing a workforce that reflects the communities in which we work fostering an environment of continuous learning and never compromising on our values.

Required Experience:

Junior IC

Employment Type : Full-Time
Experience: years
Vacancy: 1