Facilitator, Institutional & Industry

Job Summary

Dalhousie University, under the leadership of the Vice-President Research & Innovation, administers over $270M annually in research funding. Reporting to the Manager, Institutional and Industry Programs, the Facilitator contributes to the Dalhousie research enterprise by facilitating research applications to and awards from external funding agencies and promoting external research funding opportunities to the research community, with a particular focus on industry and institutional research funding programs.

Key Responsibilities

• Provides expert guidance to researchers on the preparation, review, and submission of competitive funding applications, ensuring compliance with university and agency requirements.
• Coordinates end-to-end application processes, including budget development, document preparation, institutional approvals, and adherence to strict deadlines.
• Reviews and approves research applications and agreements for senior institutional sign-off, ensuring accuracy, compliance, and risk mitigation.
• Advises on and facilitates complex research collaborations and agreements, working with legal and contracts teams to support multi-institutional and industry partnerships.
• Leads outreach and capacity-building initiatives by delivering training, consultations, and strategic advice to strengthen proposal development and research success.
• Ensures compliance with university and funding agency policies while supporting financial oversight, reporting, and research administration processes.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Master’s degree with a minimum of five years’ experience in research administration or related environment (or an equivalent combination of training and experience).
• Demonstrated experience working in a service unit that provides expert advice and support.
• Tact, sensitivity and diplomacy, and well-developed interpersonal skills are essential for dealing with researchers and various stakeholders.
• Demonstrated experience in deadline-driven, fast-paced, high-volume environment and manage multiple tasks while paying attention to detail.
• Demonstrated experience interpreting and applying policy information to ensure compliance with guidelines, policies, and regulations.
• Proficient technological skills in PowerPoint and other multimedia, word processing, financial spreadsheets, e-mail, database management, and electronic file transfer.

Assets

• An understanding of the University environment.
• Experience in a research innovation, commercialization, or technology transfer environment.
• Knowledge of the research funding environment including funding programs, research funding agencies and practices, and functions related to research and research administration.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s and competencies, in particular:

- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.