Administrative Assistant

Job Description

We’re looking for a savvy and customer-oriented administrator who can support the team and reflect the heart of our mission. This role is a great fit for someone who is collaborative, organized, and confident navigating digital office tools. You will be part of a supportive, agile team that values fresh thinking and strong execution.

• Provide primary reception coverage, including answering phones, greeting visitors, processing donations, and responding to donor, staff, and hospital inquiries
• Support two Vice Presidents with calendar management, scheduling, meeting coordination, expenses, and administrative support
• Order and maintain IT, office, and stationery supplies, Foundation materials, and promotional items
• Open and distribute mail, maintain cash logs, and support donation processing procedures
• Coordinate lottery activity & reporting, gift-in-kind donations, including alcohol, and office holiday/closure communications
• Assist with meeting and event logistics, including room set-up, catering, agendas, minutes, and follow-up tracking
• Prepare and format presentations, reports, correspondence, and other confidential documentation
• Maintain accurate electronic and paper filing systems in compliance with organizational standards
• Provide general administrative support to Foundation staff, including photocopying, tracking logs, and responding to inquiries
• Assist with Raiser's Edge database maintenance and gift entry during high-volume periods
• Support moves management tracking, staff sign-up lists, special projects, and organizational initiatives
• Other duties as assigned

Qualifications

• Minimum of 2 years of experience in an administrative support role, with a strong preference for candidates with experience in a healthcare or corporate environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with meeting management and project tracking tools
• Superior verbal and written communication skills, with the ability to interact effectively with senior executives, staff, and external stakeholders
• Strong organizational and time management skills, with the capacity to handle multiple projects and meet tight deadlines in a fast-paced environment
• High degree of discretion and professionalism, particularly in handling confidential and sensitive information

Why join our team?

• An open, motivating, collaborative, and family friendly workplace culture that actively invests in its talent (and we mean it!).
• Competitive compensation, three weeks of vacation to start, and the opportunity for performance-based increases.
• A pension plan (HOOPP).
• Benefits and perks that include comprehensive health benefits, cellphone and laptop.
• As professional development is considered a key performance indicator, funding is available to pursue professional development and certifications.

Additional Information

Hours: Monday to Friday, hour day shifts; (Hours are subject to change based on operational needs)

Salary: $ to $ per hour

Date Posted: November 5, 2026

Internal application deadline: November 12, 2026

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