Academic Coordinator

Date Posted : 04 / 24 / 2024

Req ID : 37079

Faculty / Division : UofT Scarborough

Department : UTSC : Dept-Management

Campus : University of Toronto Scarborough (UTSC)

Position Number : 00034540

Description : About us :

About us :

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe.

Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities.

The University of Toronto Scarborough is an exciting campus with unlimitedpotential. Join us on our journey.

UTSC Management is a world leader in providing business education that is heavily influenced by experiential learning and internationalization.

The goal of our management program is to create opportunities forour students to learn and experience leadership by applying the latest management theory to real-world problems both inside and outside the classroom.

Combining rigorous academics with intensive Work-Integrated Learning (WIL) and professional skills development, our signature Bachelor of Business Administration (BBA) program educates more than 2,000 students annually in every functional area of business management as a foundation with the option to specialize, while more than 70% of students elect to pursue 12 months of paid co-op employment during their degree studies.

Our additional academic offerings include the University of Toronto’s only undergraduate international business program (Management and International Business : MIB), the Double Degree in Quantitative Finance and Statistics (BBA + BSc), Canada’s only Master of Accounting and Finance (MAccFin), and the Combined Degree Program in Accounting and Finance (BBA + MAccFin).

Together with more than 50 appointed faculty members, 40 staff, over 300 industry and community partners annually, and a global alumni network exceeding 14,000 U of T Scarborough Management and Economics graduates, we are proud to guarantee that 100% of Management students complete one or more WIL experiences priorto graduation.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members ( Statement on Equity, Diversity & Excellence ).

Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity :

We aresearching for a service-oriented, resourceful professional to join our team as Academic Coordinator. Reporting to the Academic and Administration Team Lead, this role is critical to ensuring our academic operations run smoothly.

The Academic Coordinator leverages strong organizational and problem-solving skills to support the administration of a variety of management and economics undergraduate programming by : managing the annual timetabling process, coordinating and supporting our significant network ofsessional lecturers, developing and maintaining procedures for the administration of academic calendars, preparing various reports and analyses related to teaching and enrolment planning, and developing, implementing, and analyzing processes which informservice delivery.

Your responsibilities will include :

• Coordinating course timetables, including collecting and organizing course and space requirements for scheduling and troubleshooting conflicts, analyzing course enrollment and waitlisted numbers, and recommending adjustments as needed
• Coordinating the recruitment of sessional lecturers and / or stipend instructors, including preparation of payroll documents and tracking teaching loads
• Recording, tracking and analyzing relevant administrative and financial data and metrics using a variety of systems and platforms
• Administering the academic calendar, including managing reviews and updates, and keeping well-informed on changes to courses, program requirements, policies and procedures
• Coordinating and facilitating meetings and presentations, including circulating information to senior staff and / or committees, to inform enrolment and curricular decision-making
• Developing, implementing, documenting, and analyzing service delivery and / or internal processes and recommending improvements
• Serving as a resource to others and responding to enquiries within the defined scope of the role and redirecting as appropriate

Essential Qualifications :

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three years of related experience in post-secondary academic program administration, including experience in areas such as timetabling and / or academic scheduling, stipendiary / sessional lecturer coordination, and / or calendar administration
• Experience using Student and / or Teaching Information Systems
• Experience administering the CUPE 3902 Unit 1 and Unit 3 collective agreements
• In depth working knowledge of University of Toronto’s academic cycles, policies and procedures
• Experience managing, reporting, and reconciling financial information in an academic environment
• Experience with data collection and reporting
• Experience working directly with faculty members, staff, and students, or similar constituents in an administrative and client service role
• Exceptional attention to detail
• Excellent time management skills with the ability to meet tight deadlines while multitasking and balancing conflicting priorities
• Excellent interpersonal, communication (verbal and written), judgement, organizational and analytical / problem solving skills
• Proficient technical and computer skills including databases, Microsoft 365 (Word, Excel, PowerPoint, MS Teams, SharePoint, OneDrive, etc.

as well as Adobe Acrobat Pro

To be successful in this role you will be :

• Adaptable
• Organized
• Proactive
• Resourceful

Notes :

• This is a one (1) year term opportunity ending May 2025 .
• Please include a cover letter along with your resume when applying.
• A copy of the full job description is available upon request from the UTSC HR Office .

Closing Date : 05 / 02 / 2024, 11 : 59PM ET

Employee Group : USW

Appointment Type : Budget - Term

Schedule : Full-Time

Pay Scale Group & Hiring Zone :

USW Pay Band 10 $69,455 with an annual step progression to a maximum of $88,819. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Student Services

Recruiter : Chalsey Sahota

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.