Intermediate Admin Assistant to support Pharmacy & Optical operations teams with scheduling and invoicing of relief pharmacists and support in executing 2 annual conferences - 28358

Our national retail client is looking for an Intermediate Admin Assistant to support Pharmacy & Optical operations teams with scheduling and invoicing of relief pharmacists and support in executing 2 annual conferences -

Duration : 9 months

Location : Mississauga - on site 2-3 days a week

Hours per week - 40

Job ID : WECJP

Must Haves :

• Minimum 4 + of experience in a similar role (admin assistant or coordinator)
• Fluent in Microsoft Office Suites (Excel, PPT)

Nice to Have :

Experience in pharmacy or healthcare related discipline would be an asset

Responsibilities :

Collecting, compiling, organizing, and sorting operations related information from various home office, field and vendor stakeholders.

Acting as a communication hub to circulate information to the correct individuals under direction of the central operations team.

• Handles all administrative duties required for central operations team. Examples include, but not limited to invoice management, PCN tasks, Workday administration duties, and contract management.
• Coordinates communication content and deployment to the field team to support our operations team
• Assists with administrative duties on strategic projects and / or seasonal events (e.g. Patient Care conference, Wellness Days, YBM, etc.)
• Annual Pharmacy and Optical Continuing Education Conference Coordinator for Pharmacists and Opticians across Canada.
• Business support for Learning Pharmacy Site, core operational documents and registration, Diabetes Educator Certification, Pharmacist Student Program, Pharmacist On-boarding Program and seasonal programs.
• Coordinates the Pharmacist Relief Program Framework that is used by the field to manage their relief pharmacists in their markets.
• Daily support for all pharmacy & optical field management, district managers and home office associates H&W CONNECT team working site / WIRE updates etc.

updating of permissions for access, working folders, field communications and metric reports including weekly action plans)