Accommodations Program Coordinator

10970BR

Accommodations Program Coordinator

Job Posting

Halifax Regional Municipality is inviting applications for the full-time, permanent position of Accommodations Program Coordinator in the Corporate Real Estate division of Property, Fleet & Environment.

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.

The Accommodations Program Coordinator is responsible for supporting the delivery of the Corporate Accommodations Program, in alignment with the Corporate Accommodations Strategy. This role is a key member of the Accommodations & Tenant Services team, providing support to ensure accommodations activities are well-coordinated, delivered on time, and meet the needs of internal stakeholders through effective coordination and a strong focus on customer service.

The Accommodations Program Coordinator is responsible for managing and maintaining accurate and up-to-date furniture plans, which are a critical resource for space planning, move coordination, workspace management and reporting. The role involves maintaining spatial data for a portfolio of owned and leased buildings and premises, ensuring consistency, accuracy and alignment with corporate space standards. The coordinator collaborates closely with internal teams to update and validate floorplans, reflecting ongoing changes to layouts, occupancy, and space utilization.

This position is deadline-driven and requires a comprehensive understanding of administration activities, workplace accommodations, and space planning principles, including universal design, accessibility standards, and efficient use of space.


DUTIES & RESPONSIBILITIES:

• Assist the Accommodations and Tenant Services team with project planning, including preparing cost estimates, timelines, and project plans. Lead specific aspects of project execution to ensure successful delivery.
• Responsible for maintaining Space Standards documentation, Standard Design and Construction Criteria, CAD drawing files and project records. Provide recommendations and alternative solutions for how staff can be accommodated.
• Apply knowledge regarding Accessibility and Inclusivity, including but not limited to CSA B651 Accessible design for the built environment, and the Built Environment Accessibility Standard Regulations, to all tasks and recommend opportunities for improvement.
• Support the preparation of RFPs for new leased space including developing detailed specifications, room data sheets, and test fit drawings.
• Through best practice research, prepare technical specifications for furniture and fixtures to be procured for projects within the accommodations program.
• Initiate procurement of good and services off standing offers, track purchase orders and invoices related to corporate accommodations projects. Coordinate external vendor deliveries and installations. Document and submit vendor performance reviews through collaboration with project team members.
• Provide move coordination support including pre-move planning and relocation activities during the move process and support the project close out activities including coordination of post move surveys and stakeholder debrief procedures.

QUALIFICATIONS
Education & Experience:

• Two-year diploma in one of the following programs: Architectural Engineering Technician, Construction Management Technology or Drafting – Architectural; or another relevant program.
• Three years relevant experience in project planning and coordination.
• Training, certification or experience relative to workplaces for accessibility and inclusivity would be considered an asset (e.g. Rick Hansen Foundation, Accessibility Professionals Network, etc.).
• Successfully completed, or willing to complete, Project Management designation including Certified Associate in Project Management (CAPM), or Project Management Professional (PMP), is preferred.
• Proficient in AutoCAD or similar computer drafting tool – able to accurately create/modify drawings.
• An equivalent combination of education and experience may be considered.

Technical/Job Specific Knowledge and Abilities:

• Strong planning, organizational and technical skills to be able to perform at a high level of productivity in carrying out multiple tasks as assigned
• Strong writing skills; required to assist in the development scope of work for RFP and Tender documents, business cases, and project communications
• Knowledge and awareness of occupational health, safety and environmental regulations, statutes and practices
• Knowledge and understanding of inclusivity and accessibility guidelines and codes including but not limited to CSA B651, RHFAC, Universal Design Principles
• Ability to read and understand architectural and construction drawings
• Knowledge in project coordination, applied knowledge in project planning and administration
• Knowledge and understanding of change management methodologies and how to apply theories across organizations would be considered an asset
• Ability to identify continuous improvement opportunities and support building business case towards process improvement initiatives

Security Clearance Requirements: Applicants may be required to complete an employment security screening check.

Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion.

COMPETENCIES: Analytical Thinking, Communication, Teamwork & Cooperation, Valuing Diversity, Organization & Planning, Customer Service

WORK STATUS: Permanent, full-time

HOURS OF WORK: Monday - Friday, 8:00 a.m. - 4:00 p.m., 35 hours/week

SALARY: Non-Union, Level 5, $66,830 - $86,490. Salary will be determined based on relevant experience and qualifications related to the specified pay band and job. Placement above the midpoint of the pay band is typically reserved for candidates who significantly exceed the minimum qualifications, such as those with exceptional experience, specialized skills, or demonstrated achievements relevant to the role. This ensures fair and consistent compensation practices across the organization.

WORK LOCATION: 3rd Floor Alderney Ferry Terminal (88 Alderney Dr., Dartmouth)

CLOSING DATE: Applications will be received up to 11:59 pm on May 18, 2026