Finance & HR Administrative Assistant

Description

The incumbent leads and coordinates administrative duties in the Ministry Unit in the areas of Finance and Human Relations and also performs a variety of bookkeeping duties.

KEY RESPONSIBILITIES :

• Process, track, file all Account Payable invoices, reimbursements, Visa submissions
• Facilitate deposit process and submit required reporting
• Assist in the annual budget process for the ministry unit and monitor compliance with the budget as well as accuracy of GL.
• Maintain an accurate, ongoing record of all donations to the ministry unit, send an acknowledgement and prepare year-end receipts.
• Participate in hiring, orientating, training, evaluating, disciplining and terminating in consultation with the Headquarters;

and conducts HR meetings with all new employees providing orientation to payroll and benefits.

• Deal with complaints, grievances, WorkSafe claims in consultation with Headquarters
• Coordinate payroll and benefits services for all employees on behalf of the Ministry Unit, verifying timesheets and processing every two weeks.
• Resource staff with employment and benefits information
• Use a variety of software programs, as well as Excel and Word.
• Other administrative duties (e.g. open mail, take minutes, maintain both electronic and paper-based financial and HR records)

HOURS : 24 hours per week, Monday to Friday between 8 am and 4 pm.

QUALIFICATIONS AND EDUCATION REQUIREMENTS :

Education / Certifications :

The successful job applicant will have completed an undergraduate degree in Business and / or Finance. NOTE : An alternative level of education and experience may be acceptable.

Experience :

• Two years prior related experience, including bookkeeping, general office knowledge, and Human Relations experience.
• Required Skills / Knowledge :
• Fluent spoken and written English
• Valid Driver’s license and clean Driver’s abstract
• Criminal Records Check (for vulnerable people and children)
• Excellent team and interpersonal skills
• Excellent computer and organizational skills

TRAINING TO BE COMPLETED AFTER HIRING :

• WHIMIS and new employee online required courses (complete within probation)
• Non-Violent Crisis Intervention Training
• Other training as per contract or training suggested by The Salvation Army

PREFERRED SKILLS / CAPABILITIES :

Successful candidates, prior to hiring, may be required to provide :

• Background check consent.
• A clear vulnerable sector screening.
• A clean drivers abstract.
• Completion of our online Armatus Abuse Training and required Health and Safety training.
Il y a 2 jours