Senior Executive Assistant + Finance Admin

We’re a boutique technical consultancy that provides fractional CTO support and a fractional engineering department to early-stage deep-tech startups. We specialize in hardware, embedded firmware, mechanical systems, and data science. Think physical plus computational products, not full-stack software.

We’re entering an exciting transition toward company building and venture creation, supported by a parent technology holding company that owns IP, equity in tech startups, and the capacity to act as a foundry for new ventures built around engineering, applied research, and product development.

As the consultancy pivots from traditional business development toward venture-driven demand generation, it becomes essential that the day-to-day business runs smoothly, predictably, and with minimal executive drag. We’re hiring a Senior Executive Assistant + Finance Admin to make that possible.

The mission of this role is straightforward : keep the consultancy running with high operational hygiene so the CEO, CFO, and COO can focus on higher-leverage work such as delivery leadership, FP&A, client development, and supporting the parent company’s venture creation efforts.

If you enjoy being close to founders and startups, and you like turning chaos into clarity, you’ll probably love this role.

What You’ll Own

Admin + Executive Support

• Collaborate to manage strategic calendar prioritization for CEO, CFO, and COO
• Participate in executive meetings; manage AI notetaker, meeting minutes, and context artifacts
• Manage email triage, follow-ups, and executive action items
• Coordinate internal and external meetings with clients, founders, and partners
• Reduce context switching and friction across leadership
• Run invoicing, AP / AR, and monthly bookkeeping in QuickBooks Online
• Reconcile accounts and maintain accurate records
• Track cash flow and prepare weekly and monthly reporting for the CFO
• Coordinate with accountants for filings and year-end
• Maintain banking and payroll inputs (Ceridian)
• Early task : rationalize and clean up the chart of accounts to better align financial reporting with both consulting and venture‑creation activities

Operational Execution

Success Looks Like (90 Days)

About You

You’re likely a fit if you :

Reporting Structure

Tools You Will Use

Finance & Reporting

CRM / Client Interaction

Leverage / Workflow Automation

Full‑time, hybrid. Must be based in Victoria with minimum 50% in‑office for high‑bandwidth collaboration, operational coordination, and context exchange. Our office is located in downtown Victoria. In‑person time is about leverage and speed, not supervision.

Compensation

$75,000 to $100,000 CAD per year depending on experience.

How to Apply

Send :

#J-18808-Ljbffr