Site Administrator

Job Description

Your Team

The Construction Site Administrator reports directly to the Superintendent and is part of a dynamic team dedicated to the success of the project.

This Role oversees the efficient administrative process, which supports the Site Superintendent and construction team and helps ensure great customer experience.

This is a 1 year contract, supporting our New Seaton community in Pickering, ON.

Your Key Deliverables

Provides consistently professional and polite interaction with all home buyers-owners, and other key stakeholders

Provides timely responses / assistance for all phone, email, in-person home buyers-owners, trades, and other key stakeholder inquiries

Oversees receipt, organization, and timely distribution of inter-office and other mail

Creates and maintains organized control of necessary files and filing systems, in timely and accurate manner

Monitors and follows up on all work orders to resolution

Maintenance and updating of all on-site Health and Safety information

Maintains trade and site visitor sign-in / sign-out log book

Orders locates for wires and cables prior to digging

Manages inspection packages such as for excavation, grading, etc., for City Inspectors

Schedules necessary Municipal inspections, as requested by construction team, to ensure all inspections are performed

Oversees the booking of all PDI Inspections; timely preparation and completion of PDI documents

Assists with obtaining timely PDI sign-offs and remitting PDI documents weekly to head office

Submits payroll timesheets to head office, as required

Enters and sends PDI and construction deficiencies / work orders in a timely manner

Coordinates PDI deficiency completion with trade partners, Handy Man and home owners

Prints Home Buyer Extras for construction team and sub-contractors, as required

Organization and retention of access keys during construction period

Handling of keys for closings, when necessary

Orders all construction site office supplies, including First-Aid supplies

Oversees the required maintenance of all construction site office equipment

Oversees the ordering and tracking of office supplies

All data entry, data management and reporting, as required

Coordination and management of schedules, as required

Must Haves

Two years administrative experience

Nice to Haves

Knowledge of new home construction and timelines

Customer Care / Service experience

Previous use of NewStar, BuildPro

We are proud to create a diverse environment and are proud to be an equal opportunity employer. Accordingly, we will accommodate the needs of all qualified applicants with disabilities during the recruitment and selection process in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.