Trademark Legal Administrative Assistant

Job Description

Trademark Legal Administrative Assistant

Salary : Up to $70K

Key Responsibilities

Preparing, amending, and attending to electronic filings and prosecution of Canadian domestic and Madrid Designations in Canada and related reports;

experience filing Madrid Protocol applications would be an asset

• Preparing and filing correspondence and related documents with the Canadian Intellectual Property Office (CIPO) and World Intellectual Property Office (WIPO)
• Monitoring deadlines, sending reminders and assisting with the preparation and filing of reports and correspondence to clients, foreign associates, and others as required, and assisting in preparation of responses to deadlines
• Preparing dockets and accounts for approval. Must be comfortable with numbers and possess a strong working proficiency with all accounting and billing procedures.
• Preparing routine correspondence, administrative tasks, and maintaining client contact information in database.
• Prioritizing incoming work, following through on assignments and managing ongoing tasks.
• mplementing and maintaining practice management systems on behalf of busy professionals.
• Opening, closing and maintaining files.
• Other duties as required.

Qualifications

• Must be a graduate of a recognized Legal Secretarial or Law Clerk Program.
• 5+ years’ experience as a Legal Administrative Assistant with proficient experience and knowledge in Intellectual Property / Trade Marks.
• Working knowledge of Inprotech, CIPO’s and WIPO’s online systems would be an asset.
• Excellent oral and written communication skills, proofreading abilities and attention to detail.
• Ability to deal with pressure in a calm manner, as well as changing priorities whilst multitasking.
• Ability to communicate in a professional, efficient manner.
• Ability to work independently, as well in a team, with minimum supervision when required.
• Excellent proficiency with Microsoft 365, Outlook, PowerPoint, Excel, Aderant, and knowledge of iManage or a similar document management system would be an asset.

Jennifer Mulligan

Tagged as : Administrative, Legal Assistant, Trademark