Bilingual Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Chief Operating Officer (COO).

The ideal candidate will be a skilled multitasker with excellent communication and problem-solving abilities, capable of anticipating needs and executing tasks with precision.

As an integral part of our organization, you will contribute to the smooth operation of our business by managing administrative tasks, coordinating schedules, facilitating effective communication, and conducting extensive research to support strategic decision-making.

This is a hybrid role.

Key Responsibilities

Research and Proposal Development

• Conduct in-depth research on various topics, citing reliable sources for reference.
• Draft proposals, memos, and reports for COO’s review and approval, ensuring accuracy, clarity, and alignment with organizational goals.
• Collaborate with executives to refine proposals, incorporating feedback and making revisions as necessary.

Administrative Support

• Manage the COO team's calendar, scheduling appointments, meetings, and conference calls.
• Prepare and edit correspondence, presentations, and reports on behalf of the COO.
• Coordinate travel arrangements, including flights, accommodations, and transportation, ensuring cost-effectiveness and a smooth travel experience.
• Handle expense reporting, reimbursement, and budget tracking for the COO.

Communication and Coordination

• Serve as a central point of contact for internal and external stakeholders, effectively filtering and prioritizing communication.
• Collaborate with other departments to gather and provide necessary information for executive decision-making and project coordination.
• Assist in the preparation of internal and external meetings, including agenda development, materials preparation, and follow-up action items.

Information Management

• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Organize and manage electronic and physical files, ensuring quick retrieval of documents when needed.
• Conduct research and gather information as required to support executive decision-making and projects.

Time Management and Prioritization

• Proactively identify and address time-sensitive tasks and potential scheduling conflicts to optimize the executive team's efficiency.
• Assist in managing and prioritizing tasks, ensuring deadlines are met and projects stay on track.

Special Projects and Initiatives

• Participate in company-wide initiatives, events, and projects as assigned.
• Provide project management support, coordinating tasks and ensuring timely completion of deliverables.

Key Qualifications

• Bachelor’s degree in business administration, Communications, or a related field preferred.
• Proven experience as an executive assistant or in a similar administrative role.
• Must be proficient in Mandarin Chinese for effective communication with stakeholders in China
• Ability to travel several times per year, including international trips.
• Excellent proficiency in office software (Microsoft Office Suite, Google Workspace, etc.).
• Exceptional organizational skills with a keen attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks simultaneously and work independently.
• Demonstrated ability to handle confidential information with integrity.
• Flexibility to adapt to changing priorities and work effectively under pressure.
• Professional demeanor and strong interpersonal skills.
Il y a plus de 30 jours