Office Manager
About Arteria AI
Arteria AI is a made up of a passionate, rapidly-growing team of lawyers, data scientists, developers and designers, with a vision to build transformative, AI-enabled solutions for the business world.
Our mission is to help companies transform how they interact with their most important documents contracts.
With our award-winning technology in intelligent contracting, we’re looking for an enthusiastic individual who wants to grow and win with us!
The Position
This is a great role for anybody interested in making an impact and joining a friendly team that’s driven by innovation and growth.
We are looking for a team player who can temporarily assume the role and responsibilities for our current Office Manager.
This role is hybrid and reports directly to the Chief Financial Officer. This role will be offered on a temporary basis to cover a maternity leave for a period of between 12-14 months.
Our office is located in downtown Toronto, and as the Office Manager, you’ll play a vital role in the functioning of Arteria, including :
Office Maintenance / Management (Approximately 1 / 3 of your day)
- Provide a friendly first touch for internal and external visitors, contractors and staff members
- Ensure the office is organized, tidy and looks professional
- Replenish office supplies and arrange office maintenance work as needed
- Manage tasks and relationships with external vendors
- Prepare financial reports, office budgets, and liaise with banks to arrange and monitor transactions
Executive Assistance (Approximately 1 / 3 of your day)
- Demonstrate your attention to detail and adherence to deadlines while supporting 4 executives
- Support as necessary including arranging calendars, travel and entertainment as required
- Coordinate multiple projects, from small to large
Talent Support (Approximately 1 / 3 of your day)
- Live as the Arteria Ambassador for talent (you know first impressions matter)
- Complete HR Interview screens for new candidates and make recommendations
- Lead Day 1 on-boarding activities for new hires
- Support matters related to staff benefits and payroll, including source deduction remittances, tax documents, and other reporting
Compensation and Benefits
- Competitive compensation packages
- Support for further growth and development in an inclusive environment
Requirements
- Minimum 3 years' work experience in a comparable role, with the ability to self-direct, multitask and prioritize daily workload
- Comfortable working in a fast-paced, technology-led environment
- Intermediate to advanced level of skill using Office 365, particularly Outlook, Word, Excel and Teams
- A high degree of professionalism and the ability to maintain confidentiality
- Excellent organizational, interpersonal and communication skills
- Strong financial abilities with respect to budgeting and record-keeping
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