Admin Assistant

As part of the Administarive Assitant duties, the responsibility of this post is to provide an efficient and effective administration service, covering the areas of record keeping, cost control and report preparation.

Key responsibilities Provide an efficient and effective administration service to the site Manager and other cross function units.

• Manage the business Time & Attendance management system* Undertake administrative duties as specified by the PI Manager, including organizing and taking minutes, travel & hotel booking, lunch order and meeting room requests.
• Assist the MOD Coordinator and Supervisor for planning - manage planning and work closely with superviosr,manager and MOD controler to plan weekly and monthly tasks* To produce & distribute reports, KPIs and Periodic reports and update weekly KPI's, MORs* To be responsible for processing Payroll, Agency timesheets, Monthly working hours and monthly invoice checks for Finance* Manage the site budget, place order for stationary, tools etc.
• To perform a range of administrative duties including, but not limited to; photocopying, mailing, dealing with queries, and greeting guests* To be responsible for Time & Attendance, update shift reports using correct WBS Annual leave & Sickness management - ALISTA,KRONOS* Actively promote & support 5S* Provide support & Cover as and when required at all RS&S sites* Provide support to HR department regarding employees, including medicals, new starters, personnel files* Create and close the Workorder in timely manner using MAXIMO* Manage the configuration of the Asset and work closely with inventory team track the asset and relocation of asset if needed* Perform PO and PR creation follow up with procurement and perform GR using Baseware, Ariba* Schedule team building activities, team lunch, Volunteer activities etc.
• EHS Safety follow up & update with our EHS leader, safety training reminder and booking for training* Key person to follow the chargeback, FAC and warranty status.

Qualifications* Diploma in the field of administration or secretarial work* 3-5 years of experience in administration* Strong organizational skills that reflect the ability to perform and manage multiple tasks seamlessly with excellent attention to detail.

• Very good interpersonal skills and ability to build relationships with internal and external stakeholders.* Demonstrated proactive approaches to problem solving with strong decision-making ability.
• Emotional maturity.* Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) is required* Knowledge of SAP an asset" As a global business, we're an equal-opportunity employer that celebrates diversity across the 70+ countries we operate in.

We're committed to creating an inclusive workplace for everyone.'Acara Solutions is committed to ensuring equal employment opportunities for job applicants and employees.

We are committed to filling open positions using balanced selection criteria to avoid unlawful discrimination against applicants on the basis of their age, colour, disability, marital status, national origin, gender, gender identity, genetic information, race or racial origin, religion, sexual orientation, or any other status protected or required by law.

Acara Solutions welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.'