Executive Assistant & Office Manager

About Innovate BC

A Crown Agency of British Columbia, Innovate BC works to foster innovation across the province and bolster the growth of the local economy through delivering a wide range of programs that help companies start and scale, de-risk tech adoption, grow innovation capacity within businesses and encourage technology development, commercialization, and use to support productivity and competitiveness.

Innovate BC also harnesses crucial data collection and research and works to forge strategic industry and community partnerships that create more opportunities for B.C. innovators.

About the Role

Are you an organized, proactive and experienced administrative professional with a passion for supporting top executives?

We're looking for an exceptional Executive Assistant and Office Manager to provide comprehensive executive support and operational services to our CEO, Leadership Team, and Board of Directors.

In this exciting role, you'll be at the heart of our organization, managing the day-to-day activities of the CEO's office, acting as a key liaison between our executive team and internal / external stakeholders and supporting various cross-organizational initiatives.

This position is a hybrid role, with a requirement to work in-office at least 2 days per week, located in Vancouver, BC. The position is full-time with a salary between $76,000 - $91,000 plus benefits.

What You Will Be Doing

• Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements and managing expense claims.
• Develop and implement strategic processes to enhance the functionality, efficiency, and professionalism of both the CEO's office and the corporate office.
• Handle confidential information with discretion and professionalism.
• Monitor and manage the Agency's corporate reporting requirements, including assigning work and finalizing drafts and packages for submission.
• Schedule and organize meetings for the CEO, Leadership Team, and Board of Directors, including preparing executive packages, agendas, taking minutes, and following up on action items.
• Serve as the primary point of contact for internal and external communications to the CEO, Leadership Team, and Board of Directors.
• Assist with special projects and initiatives led by the CEO and Leadership Team, ensuring deadlines are met and objectives are achieved.
• Oversee the day-to-day operations of the office, ensuring a well-organized and efficient work environment.

What You Will Need

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Minimum of 5 years of experience in an executive assistant or similar role, preferably supporting C-level executives and boards of directors.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage multiple deadlines.
• Strong written and verbal communication skills, with a keen attention to detail.
• Technologically savvy, with a strong knowledge of MS Office 365.
• Ability to work independently, exercise sound judgment, and handle confidential information with discretion.
• Strong interpersonal skills, with the ability to build positive relationships with internal and external stakeholders.
• Proactive and self-motivated, with a strong sense of initiative.
• Strong problem-solving skills and the ability to adapt to changing priorities.
• Candidates with project management experience or certifications may be given preference.

What We Offer

• Competitive extended health benefits and pension plan.
• Paid professional development.
• Onsite fitness centre.

How To Apply

If this opportunity to work with an impactful, inclusive, and collaborative team feels like the right fit for you, please apply with your cover letter and resume.

Additional information on this role can be found in the full job description.

Application Deadline : Applications will be reviewed on a rolling basis until a suitable candidate is found. We thank all applicants in advance for their interest;

however, only those selected for an interview will be contacted.

Innovate BC is an Equal Opportunity Employer and proudly maintains an organizational culture of inclusion, respect and understanding.

In our work to create a thriving and more diverse innovation ecosystem within British Columbia, we know that our efforts only benefit from the vibrant diversity of backgrounds, identities, and characteristics that are reflected across our team and partners.

All qualified applicants, regardless of race, colour, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply.

As part of our effort to provide a barrier free recruitment process, should you require accommodations in the process, please let us know by contacting redacted .

Company Innovate BC Locations Vancouver Remote status Hybrid Remote Yearly salary CAD76,000 - CAD91,000 Employment type Full-time