Executive Assistant to the Chief Financial Officer (Burnaby Campus)

Executive Assistant to the Chief Financial Officer (Burnaby Campus)

Type : Full-time, Ongoing

Opening Date For Accepting Applications : Tuesday, November 7, 2023

Resume Review : Thursday, November 23, 2023

Position Start Date : as soon as suitable candidate is available

Salary : $64,000

Contact : Human Resources

Email : [email protected]

Phone : 250-378-3308

Address : NVIT

4155 Belshaw St.

Merritt, BC, V1K 1R1

NVIT is BC's Indigenous Public Post-Secondary Institute. As a leader in Indigenous post-secondary education and a fully accredited member of BC's post-secondary education system, we provide a comprehensive range of programs up to the degree level at our campuses in Merritt and Burnaby.

NVIT also delivers programs online and in Indigenous communities throughout British Columbia. Join a growing and innovative institution committed to making a difference in Indigenous education and communities.

With an institutional mission to empower learners by strengthening voice and identity through education, NVIT employees honour an atmosphere embedded in Indigenous culture and traditions while cultivating an environment founded on learner-centred principles that promote student recruitment, engagement, and achievement.

Job Description :

The position will assist in the oversight of Burnaby campus operations and provide administrative and analytical support to the Chief Financial Officer, the Marketing & Events office, the Dean’s Offices, the President’s office, and other Leadership Team members who may be on campus.

The candidate must be organized and capable of working without direct supervision. The role will be responsible for using initiative and judgment in handling designated administrative matters;

developing and maintaining effective relationships with members of the institute administration, faculty and staff; and representatives of other institutions and organizations.

• Duties may include preparing financial working papers and reports on an ad-hoc basis; providing support during the annual audit;
• preparing and reviewing various programming and funding proposals; processing required paperwork for transfer / affiliation agreements;
• providing support for other administrative areas; assisting with the planning and setup of campus events; development of promotional materials;

scheduling and organizing meetings, appointments, and interviews; and ensuring the confidentiality of NVIT matters. In addition, the position will be responsible for assisting in the managing of day-to-day campus operations while providing support to the Chief Financial Officer as required.

This position might be required to work during non-regular office hours and during weekends.

Requirements / Qualifications :

• Relevant Bachelor’s degree, or a combination of education and experience, with at least 3 years’ confidential financial administrative support experience.
• Experience or enrolment in the CPA program is preferred;
• Intermediate accounting and / or bookkeeping skills;
• Demonstrable advanced skills using the Microsoft Office suite of applications (Word, Outlook, Excel and PowerPoint);
• Express oneself effectively both orally and in written form. Effectiveness includes consistently communicating plans and activities in a manner that supports strategies for engagement while actively listening to others;
• Experience reflective of the ability to successfully prioritize and organize workflow and multiple demands in a busy, fast-paced environment.
• This also includes responding effectively and relevantly to the needs of NVIT’s internal and external community;
• Understand and, ideally, have experience with integrated systems (e.g. Colleague or Banner) along with SharePoint and Learning Management System (e.g. Moodle) experience;
• Experience recording meetings and following up with resulting task items and individuals who have been assigned task items;
• Excellent organizational skills and a demonstrated ability to work and creatively problem-solve independently;
• Knowledge of Indigenous culture

As an Indigenous centre for excellence, NVIT inspires learners to strengthen community.

NVIT gives high priority to Aboriginal candidates. All applicants should be experienced in working with Aboriginal people.

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