SENIOR BUDGET & OPERATIONS ANALYST

Job ID : 47293

Job Category : Finance, Accounting & Purchasing

Division & Section : Technology Services, Office of the Chief Technology Officer

Work Location : 55 John St, Toronto, M5V 3C6

Job Type & Duration : Full-time, Temporary Vacancy (15 months)

Hourly Rate and Wage Grade : $102,155.00 - $135,815.00

Shift Information : Monday to Friday, 35 hours per week

Affiliation : Non-Union

Number of Positions Open : 1

Posting Period : 23-MAY-2024 to 30-MAY-2024

This is an exciting opportunity for a professional with experience in financial analysis, reporting and compliance to act as a financial resource for the City of Toronto Technology Services Division, advising on capital and operating budget development, monitoring and control to support business operations and service delivery

Reporting to the Manager, Finance and Enterprise Technology Services Contract Management, you will take on the task of coordinating, and advising on, the development of annual budgets, along with monitoring, controlling and analyzing expenditures and revenues.

As a Senior Budget and Operations Analyst, you will also be responsible for variance reporting, and assisting in project planning, performance evaluation, and operational and financial assignments within the Technology Services Division.

Responsibilities :

Your primary responsibilities as a Senior Budget & Operations Analyst will be varied. Specifically, you will :

• Develop or oversee the preparation of the Division's capital and operating budgets, their presentation to Senior Management / Standing Committees and the compilation, analysis and verification of program costs and revenues to support those submissions.
• Develop and evaluate alternative options and business cases for programs, projects and other initiatives based on program needs and resource constraints, prepare service-level adjustment scenarios that may involve highly confidential, strategic, operational or labour relations issues such as restructuring and downsizing, and identify opportunities to generate revenues or reduce costs.
• Develop year-end forecasts and monitor operating and capital budget variances, highlighting issues that have strategic, financial, operational and risk implications.
• Ensure divisional compliance to corporate and divisional financial policies and procedures, and Public Sector Accounting Board standards.
• Plan and organize assignments to achieve divisional and corporate objectives within tight deadline schedules.
• Review administrative and financial procedures and information management systems required to support the delivery of budgetary and financial controls to the Division.
• Develop and implement effective financial control mechanisms to monitor expenditure and revenue compliance with budgeted levels.
• Ensure that decisions respecting budgetary changes are properly documented and that approved estimates and in-year adjustments are reflected in the corporate financial system and SAP.
• Prepare, and sometimes present to the Senior Management Team, reports, dashboards, briefing notes and / or presentations with regards to strategic, financial and operational issues related to the financial planning & performance of the Division.
• Prepare statistical reports, dashboards, spreadsheets, graphs, analysis, budget presentations and journal entries. Provide financial and budgetary advice, guidance and analysis to support the delivery of services by Division.
• Complete special research and analysis on cost and revenues associated with alternative business processes for delivering divisional programs, including appropriate staffing levels, resource allocation, etc.
• Oversee staff complement planning, management and control, confirm the budget availability for filling positions, and ensure that organizational structures reflect actual reporting relationships, and that complement databases are complete and accurate.
• Develop analytical tools, and policies and procedures, implement changes to the divisional budget and financial control systems, ensure data integrity and effective cost centre management, and identify continuous improvement opportunities through ongoing service and business process reviews.
• Participate on project teams as a financial resource in either a leadership or a membership capacity.
• Initiate the development of new or enhanced reporting systems in order to support the Division.
• Develop and maintain professional relationships with internal and external clients.
• Supervise the day to day operation of all assigned staff including the scheduling, assigning and reviewing of work. Authorize and co-ordinate vacation and overtime requests.

Monitor and evaluate staff performance, approve salary increments, hear grievances and recommend disciplinary action when necessary.

Key Qualifications :

Your application for the role of Senior Budget & Operations Analyst should describe your qualifications as they relate to :

• Post-secondary education in a discipline pertinent to the job combined with relevant management experience, or an equivalent combination of education and experience.
• Considerable experience in the development of operating and capital budgets within a large private or public sector organization.
• Experience in both complement planning and management.
• Experience in effective application of financial analysis, reporting and compliance.
• Experience in leading business process reviews and project management, with a track record demonstrating innovation.
• Motivating, leading, providing direction to, and supervising management and unionized support staff in a public service environment, an asset.
• In-depth knowledge of enterprise-wide financial systems, policies and business processes for capital and operating budgets.
• Highly developed interpersonal, analytical, conflict resolution and problem-solving skills, with the ability to communicate, both orally and in writing, and establish effective working relationships with employees, senior management and staff at all levels of client divisions, and outside agencies.
• Ability to exercise independent judgement and discretion in dealing with politically sensitive and confidential matters.
• Sound judgement and demonstrated ability to handle crisis and / or emergency situations and ability to work overtime when required.
• Understanding of applicable legislation and City policies and procedures in the area of Occupational Health and Safety, and the ability to ensure safe and healthy work environments.
• Professional accounting designation (CPA), an asset.

Note To Current City of Toronto Employees

City of Toronto employees are eligible to apply for the posted job opportunity, but cannot hold two different jobs. To be considered for this job posting, you must indicate that you are a "Current City of Toronto employee" on the on-line application form, and provide your "Employee Number".

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.

Learn more about the City's commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).

Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

Disability-related accommodation during the application process is available upon request. Learn more about the City's Hiring Policies and Accommodation Process.