Executive Assistant

ABOUT US :

Founded in 1976, Startec’s unwavering commitment to solving client problems has driven our growth to become a leader in the engineering, design, manufacture and service of compression and processing and refrigeration systems across North America. Like an Everyday Maverick, our companies are driven to find a better way.

BEHAVIORAL ASSESSMENT :

All applicants must complete the Traits and Behaviors Assessment below when submitting their application. Please proceed using the link : Traits and Behaviors Assessment link : https : / / app.traits.com / survey / a56e7669-2ba6-4573-83cd-800831da5362

POSITION OVERVIEW :

Startec Corporate Services is currently searching for an Executive Assistant to work at our Shepard office location (9423 Shepard Road SE. Calgary, Alberta T2C 4R6). Reporting to the Human Resources Manager, the Executive Assistant provides critical administrative support to the CEO, President, and Executive Team, ensuring the smooth operation of leadership workflows, communications, and key corporate activities. This role also provides support to the Sales team and contributes to marketing initiatives. The ideal candidate thrives in a fast‑paced, dynamic environment, is highly organized, discreet, and adaptable, and brings a hands‑on approach to all responsibilities.

KEY PERFORMANCE INDICATORS (KPI) :

EXECUTIVE ADMINISTRATIVE SUPPORT (Weighting 40%)

• Manage executive calendars, contacts, meeting notes, and priorities using Outlook and other productivity tools.
• Maintain electronic and hard copy filing systems for sensitive and confidential information.
• Prepare, format, and design professional documents, reports, and presentations in Microsoft Word, Excel, and PowerPoint.
• Coordinate logistics for internal and external meetings, including agenda preparation, materials, and follow‑up documentation.
• Prepare and reconcile executive expense reports and manage credit card receipt tracking.
• Draft, edit, and execute internal and external communications on behalf of the CEO and President.
• Support executive meeting rhythms, KPI tracking, and board communication materials.

OFFICE & ORGANIZATIONAL ADMINISTRATION (Weighting 40%)

SALES / MARKETING & EVENT COORDINATION (Weighting 20%)

QUALIFICATIONS :

We offer competitive wages, training, flexible, dynamic, and exciting work environment.

We thank you for your application and interest in our organization. Only those candidates selected for an interview will be contacted.

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