Office Manager

Develop, implement, and maintain office policies by establishing standard operating procedures, measuring results against standards, and making adjustments when needed

Ensure that the health & safety policies and practices are implemented and are up to date (e.g. first aid, building security system, COVID-19 provincial requirements)

Manage space planning, including all office seating assignments and any related software procurement and management

Oversee vendor management and monitor the quality of external service providers (cleaning, caterers, couriers, office suppliers), and resolve issues as required

Serve as co-chair of the Joint Occupational Health & Safety Committee (JOHS)

Manage, train, coach, and mentor the Corporate Administration team

Complete annual performance reviews for all direct reports

Oversee facilities including RFP’s and negotiating vendor bids, contracts, and pricing

Plan, monitor and complete project initiatives, on time and on budget, preparing written progress reports and associated correspondence as required

Actively participate in the Social Committee and support organization-wide activities by helping coordinate events

Liaise with internal stakeholders to ensure service level expectations and stakeholder needs are met

Maintain and update the annual operating and capital budget, anticipating expenditures and identifying variances, while addressing issues with the Director, Finance and Corporate Administration

Plan and coordinate staff moves and meeting room set-ups; Procure office furniture, stationery, and kitchen supplies

Hands-on assistance with Reception and meeting room setups as required

What you must have :

Post-secondary qualification, or equivalent experience

Three (3) plus years experience working in an Office Manager, Office Supervisor, or similar role

Customer-centric approach with a strong track record of identifying and implementing administrative process improvements

Highly collaborative and team focused, with the ability to step in and provide back-up support for meeting room setup and reception, as required

Prior experience managing vendor relationships

Strong ability to coach and motivate others to achieve high performance

Intermediate proficiency with MS Office, including Word, PowerPoint, Excel and SharePoint

Ability to work collaboratively as a key member of a team and independently with minimum supervision

Meticulous attention to detail, refined organizational and time management skills

Proven ability to prioritize competing requirements and deadlines under pressure.

Salary / Rate Range : $68,000 $80,000 based on candidates’ qualification, experience, and internal parity