Administrator (Project Coordinator) Hybrid (Vancouver, BC, Canada)

Company :

Pario ingénierie et sciences de l'environnementAdministrator (Project Coordinator) Hybrid (Vancouver, BC, Canada)

Pario provides engineering services to the root cause of system, material, building, and environmental failures, as well as full-service environmental consultation supporting the consumer, commercial, and insurance industries.

We are currently seeking a full-time, H ybrid - Administrator with Project Coordinating activities for our consulting team .

The successful candidate for this position will possess strong administrative skills as the role is very administrator focused.

You will also have the opportunity to participate as part of a dynamic team that provides quality service to internal customers across Canada.

Responsibilities :

• Creation and drafting of correspondence / reporting for various departments (ie. Engineering and Environmental departments)
• Tracking internal email inbox used by employees
• Tracking generic Pario email address
• Reviewing reports; ensuring standards are met
• Report binding, emailing, or mailing of reports, create courier waybills
• New claim intake , either via phone, email or through front desk.
• Entering claims into internal system.
• Time entries into internal time tracking system
• Deactivating files
• Coordination of projects and meetings
• Creation and updating of various spreadsheets
• Processing of invoices internally, and external billing portals
• FOI requests and various City or municipal requests such as permits, drawings etc
• Regular meetings with experts to review files for high, and / or aged work in progress (WIP)
• Answering phone calls that come through our main line
• Assisting the other PC groups as needed

Qualifications & Experience :

• A post-secondary diploma in Office Administration or other preferred
• Previous experience within the legal and insurance industry an asset
• Bilingualism in both English and French is an asset
• Minimum 2 - 3 years’ experience in an administrative support role required
• Previously demonstrated ability to execute high attention to detail
• Demonstrated ability to manage changing priorities and proven organizational skills
• Demonstrated behaviors showing initiative and follow-up skills
• Demonstrated ability to maintain a high level of confidentiality
• Demonstrated professionalism and work ethic
• Proven ability to contribute to and work well within a team environment
• Experience with Word, Excel & Outlook skills are required
• All other computer applications must have the aptitude and ability to learn as required

Skills Required :

• Professional demeanor and strong customer service skills
• Excellent organizational skills with the ability to prioritize
• Strong verbal and written communication skills
• Demonstrated attention to detail
• Action oriented and ability to take initiative
• Able to work in fast paced, evolving environment with minimal supervision

SCM Insurance Services and affiliates welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates throughout the recruitment and assessment process.

All prospective employees must pass a background check.

Unsolicited Outreach Statement Recruitment Agencies

SCM Insurance Services (SCM) and its affiliated companies will not accept unsolicited resume submittals from third- party recruiters and hereby request agencies to not contact SCM employees or managers directly to present candidates.

Be advised SCM will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume and will consider any unsolicited resumes forwarded public information.

SCM welcomes resumes submitted directly from candidates.