Plaintiff Personal Injury Law Clerk

Plaintiff Personal Injury Law Clerk, for mid-sized law firm client, downtown Toronto.

Marberg Job Number : 2318.

Job Type : Full-Time Permanent.

Target Compensation : From $65,000 - $85,000 per annum, and full benefits.

Recommended Application Date : Immediately - please note that we are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application.

Regular Work Hours : FULL TIME HOURS; from 9 am to 5 pm (flexible), including 1 hour lunch break, Monday-Friday / 35.0 work hours per week.

Work Location : 100% onsite at client’s downtown Toronto office for initial training period of 4 weeks, then transitioning to hybrid model with minimum 2 days per week onsite.

Responsibilities Summary :

Provide legal administrative coordination and legal documents production services to personal injury team, supporting the senior lawyer.

Currently paper-based environment, that will transition into paperless department.

• Proactively offer assistance to colleagues and lawyers, backing up other administrative personnel as needed. Demonstrate a team attitude, with accountability and confidentiality to both internal and external clients to achieve goals of the Firm.
• Coordinate the practice including opening and maintaining files, maintaining calendar and bring forward dates, preparing routine correspondence, arranging meetings, scheduling discoveries and booking court appointments / hearings.
• Prepare, compile, serve and file affidavits, motion records, appeal records, depositions, pleadings and other court documents in accordance with the Rules of Civil Procedure, court forms and practice directions.
• Interviewing clients, witnesses and other parties.
• AB and Tort management on all files.
• Completion of OCF Forms for AB claims.
• Preparing and filing personal injury documents, arbitration forms and FSCO mediation forms.
• Monitoring statue of limitations.
• Receive and respond to client inquiries, conducting follow up as required.
• Obtain information and instructions from clients and forward them to lawyer.
• Process incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
• Update and maintain client and matter lists.
• Maintain and organize files with a robust follow up system.
• Coordinate and monitor administrative functions to ensure work is completed accurately and within established time frames.
• Additional law clerk support services as required.

Qualifications :

Education : Law Clerk Diploma and / or ILCO Certification required, or equivalent discipline.

Preferred Work Experience : Approximately 4-5 years of experience in personal injury legal administration.

Preferred Sector Experience : Mid-sized law firm experience desirable.

Technical Requirements :

• Advanced proficiency in MS Word and Outlook (will be tested).
• Strong typing and proofreading and attention to detail (will be tested).
• Demonstrated understanding of Rules of Civil Procedure (may be tested).
• Usage of LEAP software is desirable.
• Strong English communication skills, both written and verbal, including advanced level business writing skills, excellent spelling, grammar, proofreading and syntax, and polished, professional telephone manners.

Task -Based Qualifications and Additional Attributes :

• Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
• Demonstrated professionalism with colleagues and clients.
• Demonstrated ability to meet deadlines, remaining calm with a sense of urgency, and maintaining a positive, team driven work ethic.
• Focused and able to work effectively with minimal direction and supervision, to prioritize tasks effectively, and to manage volume targets and due dates.
• Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
• Superior attention to detail, and organized, methodical approach to completion of tasks.
• Demonstrated ability to work well both independently and collaboratively, and liaise effectively with a wide and diverse range of internal and external stakeholders.

Additional Requirements :

• Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
• Ability to work both remotely and onsite, abiding by organization health and safety policies.
• Ability to declare personal Non-Conflict of Interest in execution of position responsibilities.
• Provision of certification of AODA and OHSA online training course completion prior to assignment start.
• Satisfactory Background Checks, Technical Skills Evaluations, and Employment References.

Application Notes :