Resident Support Services Team Lead

Description

• Provide direct support and oversight to RSS team; conduct ongoing 1:1’s and check-ins as needed, training and development.
• Lead operation and implementation of work processes within the RSS team.
• Lead team meetings; creating and distributing meeting agendas and recap summary.
• Partner with RSS Manager and other leaders working cross functionally on execution of company priorities and initiatives that flow in part or in whole through the RSS team.
• Propose, implement, and manage administrative policies, standard operating procedures and performance metrics that will strengthen the RSS team and meet organizational and client objectives.
• In partnership with the Director of Operations & RSS Manager, engage, strategize, review and improve current procedures and policies, to enhance efficiencies and processes within the team
• Conduct annual performance reviews
• Work directly with escalated customer inquiries and/or complaints
• Work closely with the Connect team, CSS Teams and other support teams to ensure information and processes are followed closely by the support teams.
• Create and manages necessary accounts internally for new associations.
• Support the RSS team by professionally handling incoming requests to meet team SLA’s while ensuring a high level of customer service, as necessary

• Practice and adhere to FirstService Residential Global Service Standards.
• Conduct business at all times with the highest standards of personal, professional, and ethical conduct.
• Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional materials and supplies.
• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
• Ensure all safety precautions are followed while performing the work.
• Follow all policies and Standard Operating Procedures as instructed by management.
• Perform any range of special projects, tasks, and other related duties as assigned.

• Supervise RSS team
• Review and approve time-off requests
• Assign, monitor, and manage tasks and responsibilities
• Evaluate performance on a regular basis using PowerBI dashboards and other performance reporting tools
• Review NPS weekly and monthly in conjunction with the RSS Manager.
• Assist in recruiting, interviewing, hiring, and training members of the team
• Provide coaching and disciplinary actions, as necessary
• Review daily and manage/approve team timecards in ADP

• 3-5 years of office management and previous supervisory experience required
• High school diploma or GED required
• Associate’s or Bachelor’s degree in business field or property management and/or at least 4 years of transferrable work experience preferred
• Intermediate proficiency in MS PowerPoint, Excel, and Word strongly preferred
• 45-50 wpm typing speed

• Ability to build and maintain positive working relationships
• Strong communication skills, written, and verbal
• Well-developed interpersonal aptitude including excellent organizational abilities
• Effective problem-solver & collaborator
• Skills and/or aptitude for managing a systems approach to administrative support

• Computer, Keyboard
• Office Equipment including phone system, printers, fax machines, mail machines, etc.

• Sitting at a desk
• Use of keyboarding
• Able to lift up to 50 pounds.

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel .

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at ; we will respond in accordance with Local Law 144, within 30 days.