Senior Clerk, Home Health/Home Support

Detailed Overview

Provides administrative support at the work site, organizes the assignment of clerical workload, ensures a smooth administrative workflow, co-ordinates timekeeping and payroll, maintains office and program supplies, expedites purchasing or material requisitions, and assists with clerical staff skills development.

Responsibilities Supervising clerical tasks and reception service to maintain an efficient administration operation at the program site.

Providing clerical backup such as typing, word processing and stenographing, including documents of a confidential nature.

Ensuring adequate office inventories and program supplies are maintained in the most cost-effective manner. Assisting with equipment, furniture and materials inventory, schedule of maintenance and audit.

Compiling, collating and abstracting statistical data or reports as requested. Ensuring staff have ready access to circulated notices, letters, memos, policy and procedure binders, and keeping the latter current as directed.

Organizing the storage, tracking, transferring and retrieval of client files. Maintaining work schedule, attendance, overtime, and leave management records.

Inputting payroll and benefits data into automated or manual payroll system and reconciling any discrepancies. Distribute pay stub / statement, T4 slips, superannuation statement and other related reports to employees.

Maintaining and monitoring petty cash accounts for the assigned program site. Collecting travel vouchers, verifying for accuracy and arranging for expenditure approval, prior to forwarding them to accounts payable for processing.

Mentoring administrative support staff as delegated and assisting with skills development. Assisting with performance review of administrative support staff.

Monitoring the use and dissemination of building keys and orientation to security alarm system. Ensuring staff is aware of building security, WHMIS, WCB regulations, fire drill and Occupational Health and Safety issues.

Participating on assigned committees and taking minutes at meetings as requested. Performing other related duties or undertaking special projects as required.

Qualifications Education and Experience Grade 12 or equivalent. Five years related experience. Valid driver's license and able to provide own transportation.

Skills and Abilities Ability to follow directions or instructions. Current knowledge of best office practices. Ability to work in a team environment.

Effective verbal and written communication skills. Physical ability to perform the duties of the position. Good organizational and problem-solving skills.

Strong interpersonal skills and able to deal with the public. Comprehensive knowledge of computerized word-processing and spreadsheets. Ability to type 50 wpm.