Our Client is a boutique Finance Firm and they are in search of an experienced Corporate Office Administrator to support their team.
Please note - this role requires 5-days on-site in their office based in downtown Toronto.
Responsibilities
- Office services support inclusive of ordering supplies, mail & courier, vendor relationship management, general office management, and more
- Reception coverage and being the first point of contact for all clients and internal staff
- Phone and email correspondence for client inquiries, and directing phone calls to the appropriate individuals
- Executive support to Managing Partners, as needed, inclusive of scheduling / coordinating meetings, preparing presentations, travel coordination, and more
- Supporting internal stakeholders and cross-functional teams with document management and general clerical duties
- Supporting the Operations team with team and client event planning and coordination
- Working alongside IT support in setting up new hires, along with security & key card management
- Client Service Excellence when meeting with staff and external clients
Qualifications :
- Minimum 2 years experience in an Office Administrator and / or Executive Assistant role, in a corporate setting
- Demonstrated skills in managing competing priorities, problem-solving solving and managing cross-functional relationships
- Strong interpersonal skills and willingness to go above & beyond to provide client service excellence
- Willingness to work 5 days on-site in downtown Toronto
- Proficient in Microsoft Office and Google Suite
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