Office & Legal Administrator (Part Time)

Starting base salary $35,000 - $45,000 CAD
Plus Bonus, Equity & Benefits
*Opensignal’s salary ranges are determined by role, level, and location. The range reflects the typical starting salaries for new hires and does not reflect that maximum salary for the role over time.

Job title: Office & Legal Administrator (Part-Time)
Location: Victoria, BC (Hybrid)
Schedule: Part-Time, Monday–Friday, 20 - 25 hours per week
Hours: Between 6:00am–2:00pm PT (East Coast hours)
In-Office Requirement: Minimum 2 days per month in the Victoria office (more as needed)

Role Overview
This is a part-time role supporting the Legal team and the Victoria office. The successful candidate must live near Victoria, BC, be able to work East Coast hours between (6:00am–2:00pm PT), and attend the Victoria office at least two days per month, with additional in-office time required for visitors, events, or business needs.

The ideal candidate is detail-oriented, highly organized, calm, and clear in their communication, and thrives on supporting the business and creating a positive employee experience.

Key Responsibilities

Legal Administration & Paralegal Support

• Coordinate contract signature workflows (DocuSign or similar tools)
• Maintain signatory lists and contract repositories
• File and organize draft and executed agreements using consistent naming conventions
• Maintain corporate records, organizational charts, board approvals, and resolutions
• Track corporate filings, annual returns, and regulatory submissions
• Support entity management for global subsidiaries
• Coordinate trademark and IP filings and renewals with outside counsel
• Assist with compliance documentation and policy updates
• Redline, summarize, and make minor edits to standard agreements (NDAs, SOWs)
• Conduct basic legal and regulatory research as needed

Office Operations

• Serve as on-site point of contact for the Victoria office
• Maintain a clean, stocked, and functional office environment
• Manage office supplies, equipment, vendors, and repairs
• Coordinate mail, courier shipments, and office errands
• Support planning and execution of on-site and off-site events

Education & Experience

• Legal Assistant or Legal Administrative Assistant diploma
• Prior office, facilities, or administrative experience required.

Benefits
We believe we are stronger when we not only celebrate our many differences, values, and voices but also include them in everyday practice. Having a diverse and inclusive culture is essential, which is why we offer a flexible approach to work-life balance, operating in a remote-hybrid way. We’ll help you get set up with the essentials you need to work from home or the office. We also offer an attractive range of additional benefits, including:

• Competitive compensation packages; including a long-term equity program.
• Comprehensive group benefits package.
• Company sponsored retirement savings plan.
• Professional development opportunities: education reimbursement, learning allowance, company-sponsored workshops, and more!
• Generous holiday allowance, sick leave, parental leave, flexibility including Summer Fridays, and the opportunity to work from abroad.
• Charity matching and time off for community volunteering.
• Regular virtual and in-person events and socials.

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