Administration Manager

Scarborough Community Legal Services (SCLS)is a nonprofit community based legal clinic primarily funded byLegal Aid Ontario.

We provide clinic law services to low incomeindividuals in a culturally diverse community. Our work includesindividual case work public legal education law reform andcommunity development activities mainly in the areas of tenantsrights income maintenance law immigration law and workersrights.

We are seeking an Administration Managerto join our team. This position reports to the Executive Directorengages in work with our Board of Directors and has three to fivedirect reports.

Duties andResponsibilities

Management& Human Resources Responsibilities

Supervise Administration Team staff

Discuss andevaluate performance of existing administration staff and interviewand hire new employees

Issue discipline underthe Collective Agreement up to and including preparing and filingdisciplinary letters issuing suspensions and recommendingtermination to the Board of Directors

Respond toand resolve employee and client complaints regarding administrationstaff

Maintain Clinic employee personnelrecords

Approve Clinic employee leaverequests

Assign administrative tasks toAdministration Team staff

Work in collaborationwith the Executive Director to manage the Clinics budget andforecast the impact of changes to funding and workingconditions

Develop and implement Clinic policiesin collaboration with the Executive Director including humanresources policies and procedures

Attend Boardof Directors meetings and Board committee meetings advise the Boardon administration matters and prepare minutes of Board andCommittee meetings

Participate in Unionrelatedmanagement committee meetings and collectivebargaining

Communicate with Legal Aid Ontarioregarding funding and other issues

OfficeAdministration & Support

Manage officeoperations

Find and implement solutionsregarding office administration issues

Resolvetechnical problems and assist in resolving ITissues

Ensure efficient administration andcoordination of all Clinic services

Provideadministrative support to the Board of Directors Executive Directorand other legal staff as necessary

Manage thewebsite and social media accounts

Manage thephone system and ensure reception is covered on a dailybasis

Qualifications andExperience

You have a minimum offive years experience managing an office. Experience working in anonprofit environment and experience working with large funders isan asset.

You have experience working with avolunteer Board of Directors.

You haveexperience in human resources. Experience managing in a unionizedenvironment is an asset.

You have experiencewith information technology systems and strong computerskills.

You have experience developing andimplementing effective workplace policies.

Youhave demonstrably strong organizational and communicationskills.

You have a commitment to social justiceand working for positive social change on issues that affect lowincome individuals and groups.

You have thestrong interpersonal skills that are needed to address the needs ofclients from a variety of social and culturalbackgrounds.

You have a collaborative workapproach and the ability to work well in a team basedenvironment.

Experience in community legalclinics is an asset.

Experience managingwebsites and social media is anasset.

Terms ofEmployment

This is a permanentfulltime position that offers a competitive benefits package andenrollment in the CAAT DB Plus pension plan.

Thesalary range is $72500 to $77000 commensurate with qualificationsand experience.

We have a Remote Work Policy thatpermits a hybrid work arrangement for this position aftercompletion of a probationary period.

How toApply

a cover letter

resume;and

contact information for two references

Your cover letter should outline any experienceyou have working with low income and diverse communities relevantemployment and lived experiences.

Applicationswill be accepted until 23 April 2024 at 11 : 59PM

AdditionalInformation

We thank allapplicants for their interest however only those selected for aninterview will be contacted.

SCLS welcomesapplications from diverse individuals who selfidentify on the basisof any of the protected grounds under the Human Rights Code.

Livedexperience and intersectional identities are merit factors forhiring for this position. We are committed to full compliance withthe Human Rights Code the Accessibility For Ontarians WithDisabilities Act the Occupational Health and Safety Act and allother applicable legislation.

We will provide accommodation duringthe hiring process upon request. Information received relating toaccommodation measures will be addressedconfidentially.

In recognition of the time andlabour of preparing for and attending an interview SCLS willfinancially compensate interviewees at a rate of $40 per interview(expected time one hour).

If the candidate is asked to prepare apresentation or assignment during the hiring process SCLS willfinancially compensate the candidate for that work at a rate of $40per hour based on the time the hiring committee believes the taskshould reasonably take to complete.