Business Support Services Coordinator

POSITION SUMMARY

Reporting to the Manager, Business Support Services, the Business Support Services Coordinator provides administrative, facility and operational support for the Business Support Services Team.

He / She / They oversee non-routine facility operations and facility systems for Home Office and other locations, ensuring regular operational, maintenance, and repair needs are met.

The role oversees procurement administration for assigned facility operations and facility systems, assists with emergency remediation service delivery, and recommends new processes and procedures to improve operational effectiveness.

The role maintains inventory records, ensures supplies are maintained at an adequate level, and acts as a key contact for receiving and deploying inventory.

The position also maintains data and performs updates in various database systems, compiles reports or sections of reports for presentations, and prepares procurement and purchasing documentation according to established organization policies.

CANDIDATE PROFILE

The successful candidate will have the following :

EDUCATION & EXPERIENCE :

• High school diploma plus completion of post-secondary courses in business or program administration or other relevant discipline.
• Sound experience in a comparable, highly computerized environment.
• Or equivalent combination of education, training and experience acceptable to the employer

KNOWLEDGE, SKILLS AND ABILITIES :

• Sound knowledge of program / project, accounting, and contract administration, including invitational and public procurement and tendering practices
• Sound knowledge and understanding of accounting processes and excellent attention to detail
• Some knowledge of construction processes, cash flow, budgeting and scheduling.
• Sound knowledge of standard word processing, spreadsheet, database and other relevant applications
• Some knowledge of basic construction processes, cash flow, budgeting and scheduling
• Some knowledge of basic insurance products and claims processes
• Ability to learn and understand standard IT systems and office and accounting applications, including proficiency in Microsoft Office applications (Word, Excel, PowerPoint)
• Ability to work effectively both independently and in a team environment
• Ability to organize and prioritize work to meet deadlines in a fast-paced environment, while responding to numerous diverse and shifting challenges without compromising the quality of the work
• Ability to read and review tender documents, change orders and other contract documentation
• Ability to exercise tact, diplomacy and good judgment when dealing with a broad range of audiences.
• Ability to find and implement creative and practical solutions to problems
• Ability to take initiative
• Ability to exercise tact, diplomacy and good judgment when dealing with a broad range of audiences
• Strong analytical and research skills
• Effective communication, interpersonal and customer service skills
• Excellent oral and written communication skills, with solid command of English grammar, punctuation and spelling
• Ability to travel on Commission business
Il y a 3 jours