Information Technology Project Coordinator
Project Coordinator
Responsibilities :
- Coordinate activities and deliverables to advance one or more projects, pursuant to the project plan(s).
- Coordinate meetings and working sessions with internal and external stakeholders, including the preparation and distribution of supporting materials, presentations, and meeting minutes.
- Populate and distribute action, issue, and risk logs, and follow up on action items with internal and external project partners.
- Develop and contribute to project documentation and communications.
- Support project alignment to PMO gating, including the completion of project artefacts and performing audits.
- Assume accountability to deliver defined elements of a broader project.
- Escalate issues to the appropriate project manager or other project stakeholder(s), as required.
- Populate and distribute status and progress reports, as well as project and portfolio dashboards.
- Develop data exchange processes and data models (e.g.; data shared by / with project stakeholders) to ensure compliance with business requirements, standards, and reporting requirements.
- Conduct data analysis and quality checks to validate data submissions, identify data quality issues, and initiate corrective action.
- Develop educational materials and deliver internal and external stakeholder training on data submission and reporting processes.
- Develop and contribute to project processes, structures, and artefact templates.
- Contribute to the development and maintenance of project gating and portfolio reporting.
- Contribute to the ongoing improvement of internal project management practices and processes (e.g.; standard operating procedures, processes, procedures, tools, and techniques).
- Gather information and prepare presentations for senior leadership and internal / external stakeholders.
Experience :
- Enrolled in post-secondary education program in Business Administration - Marketing, Health Administration and / or Information Technology, Communication & Media Studies, Public Policy & Administration.
- Excellent written and verbal communication skills.
- Effective organizational and interpersonal skills.
- Self-starter, able to use own initiative; attention to detail.
- Able to work independently, including data gathering, analysis, and problem-solving.
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel).
- Experience with SharePoint and website content management is an asset.
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