Administrative Assistant, Development

Location :

Etobicoke , Ontario Hybrid (3 days / week in office)

Company : Mattamy Homes Canada

Mattamy Homes Canada

Department :

Development, Greater Toronto Urban (GTU)

Employment Type : Full-Time

Full-Time

Reports to :

Senior Vice President, Development

When it comes to forward-thinking homebuilding and thoughtfully planned communities, Canadians think of Mattamy Homes. And that success is centred on a foundation of great people, because our team is as solid as they come.

At Mattamy, we are optimistic, hardworking and supportive. Together we learn and grow as we strive to create a positive impact in the homebuilding industry.

Contributing to the Mattamy Way means being surrounded by caring people who encourage you to be exactly who you are. It means your opinion is invited and your contributions count.

And it means a career filled with pride, knowing you’re part of an environmentally-conscious, action-oriented organization with big plans for the future.

The opportunity to bring the future of living to homeowners based on what Canadians value is exciting and we’re making it happen.

Learn more about what makes working at Mattamy special and our award-winning culture.

What we offer

Mattamy’s Greater Toronto Urban (GTU) multi-residential division is the growth engine of Mattamy Homes Canada. In its first three years, the GTU division already enjoys an existing multi-residential portfolio, with formidable brand recognition, and a development pipeline that will see thousands of new condominium suites brought to the market within the next few years across the GTA area municipalities.

The Development Administrator is a pivotal role on our development team . We are seeking an energetic individual who thrives on organization and is able to provid e a high level of administrative support to the Senior development team while working collaboratively with in the division and department.

In addition, we are looking for an individual who will help to support and maintain our strong culture within the Development team.

What you’ll do

• Scheduling meetings, booking meeting rooms , and making any arrangements for equipment or refreshments. Minute taking for meetings as needed.
• Manage calendars for the senior Development team.
• Acting as a liaison between the development department and other departments throughout the organization.
• Undertaking other tasks on behalf of the management team such as expenses , invoices, letters of credit, travel arrangements, etc.

and providing general administrative support to the department as needed.

• Assists in building on-boarding plans for new hires or transfers into the team. Coordinate new hire training plans.
• Preparing PowerPoint presentations, spreadsheets, agendas and analysis reports.
• Researching various specific topics and preparing related documents.
• Coordinating corporate sponsorships and donations.
• Assisting with the coordination of both on-site and off-site special events or projects.
• Manage subscriptions & renewals.
• Process initiatives for improved efficiencies within the department & division.
• Other administrative duties as assigned to support the needs of the development team.
• Acts as a back up support to the Division President’s executive assistant.

What y ou b ring

• Successful completion of post-secondary education
• 2+ years of business experience working in administrative roles.
• Experienced at managing multiple priorities in a fast-paced environment; demonstrated use of good judgment in handling large volume of requests with competing priorities and deadlines
• Exceptional organizational skills and excellent ability to anticipate unscheduled events which might require modifying schedule.
• Excellent computer skills in MS Office including Outlook, Word, Excel, PowerPoint, SharePoint, and DocuSign with proven capability to prepare attractive and effective PowerPoint presentations.
• Detail oriented with ability to check documents for accuracy, communicate detailed changes and ensure corrections are made.
• Capacity to maintain an in-depth understanding of the priorities of the development department and bound by the requirement to keep strategic and private information confidential.

We encourage applicants who meet most of the role requirements to hit that submit button and apply! It’s okay if you don’t have 100% of the requirements.

If you’re the right candidate, we’ll help you learn and grow.

Who we are

Mattamy Homes is the largest privately owned homebuilder in North America, with 40-plus years of history across Canada and the United States .

Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In Canada, our communities stretch across the Greater Toronto Area as well as in Ottawa, Calgary and Edmonton.

Be yourself. We want it that way.

At Mattamy, we're passionate a b out creating and promoting a diverse and inclusive environment where everyone can do their best work.

Diversity and inclusion are important to the work we do to support our homebuyers, colleagues, and communities. From how we build our teams to cultivating our leaders, we're on a journey toward a welcoming, barrier-free culture for everyone.

Mattamy Homes Canada is committed to providing accommodation for people with disabilities. If you require accommodation through any aspects of the selection process, please notify us on your application and we will work with you to meet your needs.

Qualified applicants will be contacted directly by the Talent Acquisition team.

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