Executive assistant Offres d'emploi - Woodbridge, ON

We are seeking an adaptable, tech-savvy Executive Assistant to support the President / CEO of multiple innovative start-up companies in the tech space. This individual will thrive in the fast-moving, ever-changing landscape of start-ups and play a key role in ensuring that the CEO can focus on high-level strategic initiatives. The ideal candidate will have prior experience in a start-up environment and will be comfortable with ambiguity, multitasking, and supporting various operational functions.

Key Responsibilities

• Provide comprehensive administrative support to the President / CEO, including calendar management, scheduling, and travel coordination across multiple start-up ventures.
• Act as the main point of contact for internal and external stakeholders, managing communication with tech partners, investors, and other start-up team members.
• Prepare and organize presentations, reports, and strategic plans, including financial data, product timelines, and market analytics.
• Support product launches, marketing efforts, and investor relations by coordinating meetings, documentation, and follow-ups.
• Help with team coordination and resource allocation in the fast-paced start-up environment, ensuring project milestones are met.
• Organize and oversee internal and external meetings, ensuring all logistics are handled and that the President / CEO is well-prepared.
• Monitor and track business and product development activities, assisting the CEO in staying on top of all major initiatives.
• Handle sensitive company information with discretion and maintain confidentiality, especially concerning fundraising, IP, and business strategies.
• Maintain organized digital records, including tracking tech development progress, product timelines, and internal documentation.
• Be a strategic partner to the CEO by identifying and implementing process improvements to support growing start-up operations and maximize team efficiency.
• Minimum of 3-5 years of experience as an Executive Assistant or in a similar role, preferably within the start-up or technology sector.
• Experience working in a start-up environment, where flexibility, creativity, and an ability to manage a wide range of tasks are key to success.
• Strong technical proficiency, with the ability to manage tools like project management software (e.g., Jira, Monday.com), Slack, Google Workspace, and Microsoft Office.
• Outstanding communication skills, with the ability to interface with a variety of stakeholders and break down complex tech information.
• Ability to think critically and proactively manage time, priorities, and deliverables in a constantly changing environment.
• Strong problem-solving skills and a willingness to roll up your sleeves to help implement operational solutions in a start-up environment.
• Familiarity with fundraising, venture capital, or investor relations in the tech / start-up space is a plus

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