Posting Details
Schedule
Monday to Friday
8 : 30 am to 4 : 30 pm
Education Level
Master's Degree in a related field
Career Level
5-10 years of managerial experience in an academic environment
Job Description
About the School of Nursing :
One of three professional schools within McMaster’s , the School of Nursing offers undergraduate BScN, graduate MSc, PhD, and Primary Healthcare Nurse Practitioner programs. As a member of a larger Faculty, the School of Nursing offers opportunities for interprofessional education and research.
McMaster University’s School of Nursing is one of Canada’s most research-intensive schools of nursing with world-class research faculty. A global leader in problem-based, student-centred learning and innovative research, the School works with universities and agencies from around the world to provide leadership in the development of nursing education programs and research.
About the Position :
The School of Nursing (SON) Director of Administration (here after referred to as Director) is the senior administrator in the School and provides operational management of the School in support of its mandate in education, research, and clinical activities. The Director is accountable to the Vice Dean, SON.
The Director of administration supports SON strategy and collaborates with senior leadership on BScN Consortium strategy. The Director supports the Vice Dean and at the Vice Dean’s discretion, may represent the Vice Dean, in internal and external matters that affect the School's operations, this includes discussions with the leadership of the Faculty of Health Sciences, related to non-academic administrative issues. In carrying out these responsibilities, the Director collaborates, as required with senior academic administrators of the Faculty of Health Sciences and international affiliates.
The Director oversees the work of the SON Manager, Finance to ensure financial management within McMaster and with partner institutions. This includes but is not limited to :
Develops business plans for the SON.Develops and monitors SON financial policies and procedures.Oversees the development, implementation, reporting, and monitoring of all SON budgets according to multiple institutional policies and procedures, to ensure fiscal accountabilityOversees the management of the payroll for all staff, in multiple locations including the international arena.Negotiates funding support for salaries or infrastructure, with national and international affiliates and other funding agenciesWorks with the Vice Dean to maximize funding from internal sources and to generate external sources of funding in support of the School.Seeks opportunities in partnership with Vice Dean to apply for internal and external funding opportunitiesContributes to research funding and developmentStrategic PlanningThe Director plays a key role in advising the Vice Dean on strategic planning not only in SON but also within the Faculty of Health Sciences. The following bullets illustrate the major elements of this activity :
Assists the Vice Dean to bring into balance Faculty expectations of the department in research, academic and serviceProvides critical analysis of matters affecting the School, utilizing an in-depth understanding of the health sciences education, research and clinical and political environment (internal and external)Provides critical analysis of School needs related to planning, resourcing and proposal developmentAdvises the Vice Dean on inter-institutional dynamics affecting the School or that might have implications Faculty-wideProvides advice to the Vice Dean in formulating strategic plans that meet the needs of the School and Faculty, including shaping the roster of faculty members in the SchoolLiaises with and implements strategic directives mandated by the Ontario Ministry of Health and Long-Term Care and / or Ministry of Colleges and Universities (MCU)Contributes to strategic thinking for development and implementation of new ventures of strategic importance to the School and the FacultyParticipates in strategic planning around School / Faculty-wide undergraduate, graduate and consortium education and research programsOperational ManagementThe Director is responsible for ensuring that the SON is managed in an effective and efficient manner. They design, implement, monitor and evaluate all aspects of the School including faculty and staff recruitment, promotion, human resource, financial, research and teaching activities within the School.
Assists the Vice Dean in developing recruitment strategiesContributes to decisions involving research, professional practice and academic programmingParticipates in crisis-response planningEnsures that occupational health and safety policies are followedEnsures standard operating procedures are captured for critical functionsInter-institutional ManagementThe Director is expected to manage programs and establish relationships that cross institutional boundaries as a result of partnership agreements with universities and colleges locally and internationally including Ontario Ministry of Health and Long Term Care, Ministry of Colleges and Universities (MCU), accreditation and program approval bodies including CASN, CNO and IQAP. The incumbent negotiates the terms of the above relationships, implements them and provides administrative insight in the evaluation. This includes but is not limited to the following :
Negotiates shared costs agreements with clinical partners and consortiumCollaborates with legal counsel and external institutional partners to create the Memorandum of UnderstandingHuman Resource ManagementThe Director manages a diverse group of personnel : unionized, non-unionized, administrative support staff and research staff
Develops and implements recruitment, retention, restructuring, compensation and succession planning strategies for staff and facultyProvides professional guidance, support and coaching to faculty, researchers and staff supervisorsEffectively manages the hiring, training, supervision, mentoring and performance management of TMG and unionized staff, as required.Physical Resource ManagementThe Director plays a key role in the area of physical resource management within the Health Sciences as well as at other sites and affiliates. Key functions of this responsibility include :
Negotiates and ensures optimal space utilization within the department and locations off campusMaintains a fixed asset and space inventoryFacilitates proper office facilities for faculty and staff members. This includes negotiating with affiliates as necessary to ensure compliance with various external agreements as appropriateRepresents the School on space planning activities with respect to university education and research facilitiesNegotiates, implements and monitors shared responsibilities for recruitment, space and other infrastructure between McMaster and teaching hospitals and other physical spaceEducation Administrative SupportThe Director provides oversight for the non-academic administrative leaders (TMG, and Unifor leads) within the SON to support the advancement of the education mission. The following outlines these activities :
Ensures adequate support and information and staff resources are provided in support of the accreditation processes of all education programsOversees the administration of the undergraduate and graduate education programs with affiliates (e.g., Mohawk College, Conestoga College and arising international projects)Contribute to the development of the Collaborative BScN program strategic plan, by participating in discussions with Consortium partner and steering committee, and collaboratively developing business cases for new initiativesResearch Administrative SupportThe Director is responsible for overseeing the administrative support of research activity within the School. The following list identifies the most important aspects of this activity :
Provides support and expertise for proposal developmentLiaises, when appropriate, with external funding agenciesOversees the management of research funds in the SchoolOversees the reporting of research information / accounting to various funding agenciesOversees research project budgets and in-kind contribution from the School.MarketingConducts environmental scans within and external to the nursing profession, to identify trends, changes and issues of particular relevance to the SchoolDevelops marketing plan for the School and oversees its implementationWorks with the Vice Dean to enhance the School’s brand through the development and maintenance of communication vehicles (i.e. website, social media, annual report, etc.)Plans and implements strategy in support of attracting high-caliber candidates to posted faculty positionsContributes to maintaining the School's prominence and centrality within the Faculty and externallyDevelops the communications strategy within the School, for open and accessible interchangeInformation TechnologyThe Director is responsible for overseeing the information technology activities within the School.
Oversees ongoing University and department specific technology plans in order to meet the ongoing needs of students, Faculty and administrative staffIdentifies and explores opportunities using technology to design functional processes that can be used in practical applications in creating efficiencies in the School which are not currently provided through central systemsSpecial ProjectsAs a Faculty resource, the Director is expected to lead or participate in special projects for the Faculty as requiredEducation
University degree at the Master’s level in a related field, with appropriate experience. An MBA and / or Health Professional degree would be an asset.Experience
5 to 10 years of managerial experience in an academic health sciences centre and / or health care organizationUniversity administration experience preferredNursing education programs experience preferredFamiliarity with University structure, policy and administrative systemsKnowledge / Proven experience developing organizational vision and strategic plansProject management expertiseFinancial analysis and analytical expertiseKnowledge / Skills
Excellent written and verbal communication skillsExceptional interpersonal skillsBuilding partnerships and relationship skillsA participative management style and ability to coach and mentor staff at all levels, creating a culture that is empowered to make decisionsAn objective, unbiased and apolitical approach to decision making that is based on principles of fairness and equityAuthenticity and a genuine respect for people and different viewpointsAn engaging and transparent style that creates a high degree of trust and collegial relations with a range of personalitiesFacilitation and presentation skillsNegotiation and conflict resolution skillsCurrent management theories and best practicesProvincial licensing bodies (College of Nurses of Ontario)CASN Accreditation proceduresRegulations of licensing bodies (i.e., CNO) for placement and adhering to the curriculum requirements for each of the professional programsUniversity and hospital policies and proceduresInformation systems managementLeadership Effectiveness
McMaster’s core leadership capabilities are designed to nurture employee engagement through best people practices. All leaders will demonstrate these Leadership Capabilities by : Taking a Strategic Approach; Communicating and Collaborating; Developing People; Investing in Relationships; Championing Change and Innovation; and Driving Results.
