Administrative associate Offres d'emploi - Vaughan, ON

We are offering an exciting opportunity for an Administrative Coordinator in Concord, Ontario. This role falls within the manufacturing industry, where you will be tasked with a variety of administrative and support responsibilities. You will be a part of a team that values effective communication and a commitment to providing excellent service.

Responsibilities :

• Answer inbound calls promptly and direct them to the appropriate department or staff member
• Manage and respond to various emails, ensuring they are forwarded to the appropriate department or staff member when necessary
• Welcome visitors and ensure they are assisted appropriately by you or the relevant staff member
• Oversee the ordering and inventory of office supplies necessary for the smooth running of the office
• Organize paperwork and records, respond as needed, and ensure they are filed correctly
• Maintain confidentiality and proper storage of sensitive records such as employee information and customer records
• Collaborate with accounting personnel to support various accounting functions like invoicing, AP, AR, ensuring these tasks are completed accurately and on schedule
• Provide support to the President, Partners, Management, Sales Staff, and other staff as required
• Assist in the administration and record keeping for all samples
• Support digital marketing efforts with the marketing team as required
• Aid in the purchasing of materials as needed
• Deliver excellent customer service to all customers at all times
• Understand and represent the brand professionally at all times
• Work closely with the team to deliver on all client commitments.
• Candidate must have a minimum of 3 years of experience in an Administrative Coordinator role or similar.
• Proficiency in Accounting Functions is necessary.
• Must be able to efficiently Order Office Supplies when required.
• Competency in creating and managing Inventory Reports is required.
• Experience in Purchasing Materials for office use is a must.
• Must have excellent Customer Service skills, with the ability to handle queries and complaints effectively.
• The candidate should be proficient in using various office software including MS Office Suite.
• Strong written and verbal communication skills are required.
• The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position.
• The ideal candidate should have an eye for detail and commitment to high-quality work.
• Proven ability to work independently and as part of a team is required.
• Strong problem-solving skills and the ability to make decisions under pressure.
• Excellent organizational and planning skills.
• Ability to handle confidential information with discretion is required.

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